Outdoor Studies Program Policies
- Medical Information Questionnaire
- Physicians Signature
- Trip Report Prior to Trip (online)
- Trip Report after the Trip (online)
- Trip Report
- SOAP Note
- Incident Report
Program Outing Requirements
In addition to course instructors, at least one teaching assistant will be assigned to each course.
There will be a minimum of two staff members on any given outing. One must be a course instructor, the other may be an instructor or TA with training appropriate to the course. (Whenever a class goes onto a glacier there must be at least one Instructor or Teacher’s Assistant (TA) for every four students.)
Instructors will inform TA’s of their responsibilities during an outing. The instructor will define the TA’s role in the class to the students.
We will attempt to give Outdoor Leadership Certificate students opportunities to work as TA’s when they have the appropriate qualifications.
Prior to leaving, an online Trip Report (Part 1) must be submitted. The Trip Report must include a detailed plan of the area in which the outing is to take place complete with departure time and the estimated time of return. Prior to leaving on an outing, Instructors will meet with Kevin Krein 796-6362 work, 321-0532 cell, and explain the plans for where the outing will be taking place.
Only those Forest Service lands that are specified in the permit will be available for use on outings. Those areas outside of what has been permitted are not to be used. Instructors must meet with the Program Director (Kevin) and review the Forest Service Permits before an outing.
First Aid / Emergency Protocol
At least one of the instructors will have medical training certification at the level of Wilderness First Responder or higher. The other instructor will have medical training certification of First Aid/CPR or higher.
Instructors will ensure that all first aid and other appropriate gear kits are brought along on outings. The particular lists of safety gear for each course will be specified in the Safety Plan attached.
Detailed emergency protocols are outlined in the Safety Plan and the Instructor and TA must be familiar with these procedures before going into the field. There are also laminated lists of emergency procedures that can be found in the First Aid kits.
Communications equipment (e.g. cell phone, satellite phone, FM Radio etc.) must be brought along on all outings. Instructors must inform the Program Director to inform him of what communications equipment is being brought along.
After returning from an outing, Instructors must call the Program Director and confirm that all individuals are present and accounted for.
Student Activity Center
When reasonable, outings should start and finish at the SAC.
Students are prohibited from leaving an outing early.
After an outing the Instructor must: 1) phone 465-6282 ASAP and, 2) fill out Part 2 of the online Trip Report. The Program Director reviews trip reports every term. Instructors should discuss details and suggestions as these will help to improve courses and the Program overall. The Trip Reports are also important as part of the requirements of the Forest Service Permits.
If there is an accident or some major difficulty on an outing, an Incident / Accident report must be filled out as well. These forms are found online.
When possible, UAS vans should be used to transport students from the SAC to the area in which the course outing will take place. Instructors are responsible for making arrangements to use vans. Lisa Ward (465-6405) is in charge of van assignments and will issue the keys. Please make arrangements early. Inform Lisa if a booked vehicle is not needed to free it for others.
Gear Check Out/In Procedures
- During the class period prior to an outing the Instructor should outline what is necessary personal gear for all students.
- The morning of the outing the instructor should decide what group gear is necessary for the entire class and the duration of the outing. This gear should be laid out downstairs in the SAC and divided amongst volunteers. The volunteers should mark the item numbers of gear they will be carrying on the Group Gear Master Sheet and sign their name in the column to the right of the item numbers.
- Give students their personal gear sheet and have them put their name on the line provided at the top. To indicate what items of gear they want, students should put an X in the box provided next to the names of their desired gear.
- Either the Instructor or TA should go into the ODS gear room and get ready to fill individual gear orders through the window in the door. As each individual comes to the window with a personal gear sheet, the person in the gear room will get all of the gear that has been indicated on that sheet and there record the number of each piece in the column marked “Item #(s)”. When the “Name”, “Item #(s)”, and “Date out” columns have been filled, and the student has signed the sheet, the personal gear checkout is complete. The Personal Gear Sheets will remain in the ODS storage room.
- After the outing is finished group gear will be checked in first. All group gear will be assembled down stairs in the SAC and the Master Sheet will be used to tell what is out and what must come back in. If group gear proves to be missing or damaged the Instructor will list the item(s) on the group gear sheet and bring that sheet to one of the Program Coordinators. If all of the group gear has come back in good condition the Instructor will sign the bottom of the Group Gear Master Sheet and the gear will be carried back up to the ODS Gear Room for storage.
- When all students are in possession of the personal gear they checked out, the checkout person will go back into the gear room and open the window and begin checking in gear. The person checking in gear will get the individual student’s sheet and make sure that the Item numbers being turned in by that student match up with those on their sheet and that the gear is returned in good condition. If everything is returned the check in person will mark the “Date in” column and sign the bottom. The bottom signature will be torn off of the Personal Gear Sheet and given to the student as a receipt and proof that they have turned in all of their personal gear.
- All gear returned to the ODS Gear Storage Room will be dumped in the large red tote and sorted and hung by someone who knows where all of the gear is to be stored.
SAFETY PLAN FOR ODS COURSES AT UAS
1. First aid kits, list contents and other first aid supplies
UAS outdoor education program maintains first aid kits for use during classes. Instructors are required to take one of these first aid kits on every course outing.
2. First aid skills of crew members and trip leaders, e.g., EMT, CPR and First Aid
At least one of the instructors will have medical training certification at the level of Wilderness First Responder or higher. The other instructor will have medical training certification of First Aid / CPR or higher.
3. Lost and overdue persons search procedures
Instructors are required to check in upon returning from the field. If the group does not check in by 9:00 p.m. on the designated day, depending on the location, weather and other relevant factors, the following options will be considered:
- A search group may be organized and sent either that night, or at first light, from the UAS Outdoor Studies Program.
- Contact Juneau Mountain Rescue or US Coast Guard.
- Contact Alaska State Troopers.
All participants must be informed of UAS outdoor education lost person protocol before they enter the field.
- If the whereabouts of a group member is unknown, the lead instructor on the outing must be notified immediately. If the lead instructor is the lost person, the assistant instructor must be notified immediately.
- The group can begin a localized and controlled search that can last up to one hour. The group should not separate and risk having an additional person’s becoming lost.
- If the group is not able to contact help with their communication device, the instructor(s) should be organizing a runner team during the first hour. The runner team must be comprised of at least two people.
- If, at the end of one hour, the person is not found, a call should be made to the Alaska State Troopers.
- If the group does not have a communication device, at the end of one hour a runner team must be sent to the nearest and/or safest trailhead or phone. The runner team must carry personal survival equipment. Once the runner team reaches a phone, the Alaska State Troopers must be notified and given details of the situation.
- After contacting the Alaska State Troopers, the runner team must immediately attempt to contact the UAS Outdoor Studies Program coordinator(s).
- The team in the field may continue searching during this period. However, the search must be conducted in a way that does not put any other team members at risk of becoming lost.
4. Contingency plans in case of emergency
Before every outing, instructors must meet with a program coordinator and discuss the area to which they are going, the capabilities of the communication devices that will be carried and possible contacts in case of emergency. Other information that will be covered with the instructors will be rescue plans and possibilities for evacuating an injured student or instructor.
5. Bear Safety; procedures and training for both instructors and students
If a class will be traveling off campus to an area in which there is a possibility of bear encounters, the instructor must discuss bear avoidance techniques with the students before the group enters the field. The instructor must also explain acceptable/unacceptable behaviors should a bear encounter occur.
During all such trips, each instructor is required to carry Counter Assault in the field. Students must be educated regarding the hazards and proper use of the material. Once a student has received this information and has demonstrated proper handling techniques, s/he is allowed to carry the material in the field.
6. Emergency survival supplies
Personal survival equipment (also known as the “10 essentials”) must be carried by the group for any day outing and by each participant for an overnight outing. The equipment must stay with the group or individuals at all times. The ten essentials are:
- map and compass
- flashlight/headlamp with extra batteries
- extra food
- extra clothing
- first aid kit
- matches (in fireproof container) and firestarter
- garbage bag
- closed-cell pad
7. Search and rescue plans and procedures
Search methods depend on the situations and locations involved. If a decision to begin a search and rescue operation is made in the field, the instructor must notify, by the fastest and or safest way possible, the Alaska State Troopers, the Juneau Mountain Rescue Team or US Coast Guard, and the UAS Outdoor Studies Program Coordinator(s).
The first priority of a search and rescue operation must be the safety of the rescuers.
8. Crew and leader’s experience and training (boat handling, etc.)
Course instructor’s (the leader) must possess the following qualifications: technical skills specific to the course activity; extensive personal experience in the course activity; experience leading or guiding (in a paid or unpaid capacity) others in the course activity; and instructional competencies. Proof of these qualifications can be offered by way of previous employment, personal experience, certifications and/or demonstration, depending on the qualification.
Educational technicians or teaching assistants (the crew) need to possess the following qualifications: technical skills specific to the course activity; personal experience in the course activity; and instructional competencies. Proof of these qualifications can be offered by way of previous employment, personal experience, certifications and/or demonstration, depending on the prerequisite.
9. Evacuation procedures
If an evacuation is necessary an instructor needs to decide whether a self-evacuation is safe for the patient or group or whether assistance is needed. This will depend on the resources and strength of the group and the condition of the patient. If outside assistance is sought the following procedures must be followed.
- An instructor or assistant needs to remain with the injured patient.
- If a runner team is sent, an instructor or assistant needs to be sent with the team.
- The runner team must carry:
- A list of who to call, (program coordinator(s), Alaska State Troopers, Juneau Mountain Rescue or US Coast Guard…) in what order, and telephone numbers
- A specific description of the group’s plan of action
- Complete SOAP notes for each patient
- A complete list of the group’s resources
- Personal survival equipment
10. Fire plans and safety equipment
UAS Outdoor Program groups do not carry any equipment for the primary purpose of extinguishing fires. At times on outings, fires may be built in designated campfire areas. When this is the case, standard fire precautions will be followed. All students on trips in which stoves will be utilized will be instructed on the safe use of the different styles of stoves they may encounter.
11. Student briefing procedures
All participants in UAS Outdoor Studies outings are students in the courses to which the outings are associated. Students will learn about the primary skills and safety procedures related to the area and activities involved in the outing before leaving the UAS campus.
12. Communication equipment and procedures.
A communication device must be carried on all overnight field outings. An instructor can consider taking an aviation or marine band radio, CB, or cellular phone, depending on where the outing will be held and communications limitations of that area.