Online course evaluations are available for every scheduled course in UASonline. The questions and format were created by the Faculty Senate Committee on Student Evaluations. Additional questions may be created and added by faculty for each course. Faculty set the time when the evaluations start and end within provided parameters. Students are notified on the start date through email and by notices within UASonline. The list of currently enrolled student evaluators is synchronized with Banner on a daily basis. After the end date students may be allowed to see a summary of the student responses. Faculty will be able to view the summary plus any added comments. All course results are tabulated and passed on to the Provost Office, Academic Deans, and campus Directors at Ketchikan and Sitka.
Preparing Your Evaluations
Since it is easy to forget about evaluations at the end of the semester it would be prudent to make decisions about your evaluations when you are preparing your class at the beginning of the semester.
To access your Evaluations sign-in to UASonline at http://uas.alaska.edu/online. Go to your class and click on Instructor Tools in the Blue Navigation Bar at the top of the screen. Select the Student Ratings link under Course Info. In this section you can update both the start and end dates, as well as to view/edit the rating form.
Management of Ratings by Instructor
This section is quoted directly from the Faculty Handbook
Before the official start date for posting of questionnaires within the course management system,
an instructor uses the “Instructor Tools” within the UAS Online course management system to:
- add up to four supplementary questions to section 1, if desired;
- use “student raters” within the course management system’s “Student Ratings” menu to confirm that the list of potential course evaluators matches an up-to-date class roster in Banner. A course instructor may choose to use the Registrar’s faculty-initiated withdrawal to start removing individuals from the class roster in Banner if they have failed to attend classes.
- select options, other than the default, for reporting results, with the default being those outlined below under Release of Statistical Summary Information.
An instructor may use “Instructor Tools” within the course management system to set the beginning and end dates for submission of questionnaires only before the default start date. The latest end date would be the course ending date. The default beginning and end dates indicated in the table below will be implemented if the instructor does not reset the evaluation parameters using “Instructor Tools”:
|Course Length||> 10 weeks||> 7 weeks||<= 7 weeks|
|Default Start||@ 3 weeks before end of course||@ 2 weeks before end of course||@ 1 week before end of course|
|Earliest Start||@ 4 weeks||@ 3 weeks||@ 2nd day|
|Latest End||Course end date|
|Shortest Duration||5 days|
Determine Your Start and End Dates
The times available to you are dependent on the length of your course. Short courses of 5 weeks have a shorter time span to choose from then a full semester course. After the start date has passed it can not be changed, but the end date can be extended. Choose start and end times that work for you and your students.
If you have linked courses you must configure every section separately. Students will be accessing your evaluation from their UASonline bookmarks which will provide them with the evaluation for the correct section that they are enrolled in. You will have to set the dates, check the list of evaluators and add questions to the evaluation for each section. See next paragraph for more information.
Review the List of Evaluators
It is advisable to review your student evaluators several weeks before evaluations start to make sure the list is correct. The Evaluators list at the bottom of the Evaluation form are students who are currently enrolled in your course according to Banner. Verify this list with Banner or UAonline and report any errors to the UAS Helpdesk.
Review the Evaluation. Determine if you need to add other questions to the evaluation. Here are the instructions for adding questions to the Evaluation.
Review the Evaluation and Prepare Your Students
To increase the number of evaluation responses from your students you should place a notice about course evaluations in your Syllabus. You can also create a document with information and instructions about Evaluations as a link under Resources. Here is a document you can use. Copy and paste it into Word or to the Assignments text box and edit it as you see fit. Remind your students a week before evaluations and reminded them of the importance of them. Continue to nag unmercifully until evaluations are over using class time or email. (It works!)
What if you don't use UAS Online?
If your students do not use UASonline for your class it is possible they may not know what their username is or how to access email or UASonline. Since email is a valuable tool to provide contact to the faculty, consider an assignment for the students to send you an email message, logon onto UASonline and check to make sure their UASonline profile has their correct email address. (You can verify that they have accessed your class site in UASonline Instructor Tools/Gradebook. In the class roster is a field called "last visit".)
You have several options on how to provide this information to your students.
- Demonstrate the process to them in class yourself or have a campus support person provide the information.
- Have the students go to the campus computer lab for assistance.
- Distance students can access the information from the Helpdesk web site.
Now that the students have their correct email address in UASonline they will receive the email notification and can access evaluations by clicking on the link in the email that will take them directly to the evaluation.
After Evaluations have Closed
Two weeks after evaluations have closed the results will be available to students and faculty. Students will only be able to view the summary date without the comments only if you have chosen to allow them to see the results. You will be able to see the comments and summary data. Faculty also have the ability to export the Evaluation results to MS Word by clicking on the "Export to Word" button on the top right of the evaluation results page.