eLive's primary use is for instruction, which can be done in a number of ways. The whiteboard represents a public space and mastering how to use that space can create an engaging environment for students.
To present material in eLive, there are many possibilities. The whiteboard can be used as a writing space or a place where images are displayed, PowerPoints can be imported onto the whiteboard, applications can be displayed or shared and files can be shared.
This is the primary instructional tool that comes with eLive and defines the space for many of the Elluminate activities.
With the toolbar on the left-hand side, instructors can click one of the options and put a variety of information on the whiteboard before or during the session. The drawing tools are outlined below. These are the basic tools for everyone. Instructors (Moderators) will have additional tools outlined below.
NOTE: Whenever one of these tools is selected, there are additional options just below the whiteboard.
Additional Tools for Moderators:
If the whiteboard gets full, there is no need to erase material – clicking on the white icon with the starburst will create a new white board.
To view the different screens in the session, one just has to click on the screen title, in this case, "Public Screen 4."
Additionally, if one must jump back to a screen out of order, the drop down menu shown earlier allows one to move to any screen at any time – just a click on the screen name changes the whiteboard.
To bring a PowerPoint or image to the whiteboard, the following folder icon is used.
The other tools below are for those creating materials only in eLive and will not be covered.
- Allows for some instruction "on the fly"
- Easy to use for small amounts of typed information, like a session agenda
- Students using the breakout rooms for cooperative work can use the whiteboard for sharing ideas
- Clumsy to draw and write on it, unless in conjunction with a TabletPC, pen tablet or SMART board
- Text tool does not "wrap" - when typing gets to the edge of the whiteboard, the ENTER key must be hit (like manual typewriters)
- If wanting to use whiteboards from the breakout rooms, instructor must bring those files back to the Main Room
Content by UAA eMedia/edited by UAS IT Services
Probably the most popular presentation program available now, PowerPoint files can be easily uploaded from Windows and Mac computers.
To begin, the folder icon next to the whiteboard must be clicked. This is the whiteboard tool bar to the lower left.
The next window merely wants to know whether or not to replace the first screen. Unless the first screen is an agenda, then selecting "Replace Screen" is a good choice.
Here are the additional file types for eLive. Besides PowerPoints and Whiteboards, there are Star Office/Open Office and Image files.
NOTE: Before proceeding, PowerPoint must be closed.
Next, eLive will need to know how large to make the PowerPoint - 1024 x 768 is the default size. This size will work, but if students have a computer monitor that does support that resolution, they will have to scroll in eLive to see the entire presentation. A setting of 800 x 600 will assure that nearly all students can view the PowerPoint.
NOTE:All slide and text transitions and effects from PowerPoint will be lost in the conversion. Also, no voice or music from the presentation will be brought into eLive. In using the "Magic Wand" tool on the whiteboard, attention can still be drawn to specific parts of the presentation.
Once complete, clicking on the screen title will show the list of all the imported slides. Where the slides are titled "Slide X" is an indication that PowerPoint's slide template wasn't used. The names of screens can be changed by going to TOOLS, then WHITEBOARD, then EXPLORE SCREENS... and triple-clicking on the screen name.
To maneuver to the next slide, the navigation buttons to the upper left of the whiteboard/presentation will work. The inner triangles move the slides one at a time.
- Allows for easy transfer of instructional material to an online format
- Brings all pictures and text from PowerPoint into eLive
- Allows instructor control over the delivery of content to students
- PowerPoints lose all transitions, effects and actions as well as music and voice-overs
- Older computer monitor will make viewing material difficult if resolution of 1024 x 768 is selected by instructor
Sharing a File, the Desktop or an Application
Besides PowerPoint presentations, eLive has capability of allowing instructors to display any digital document during sessions. Known as "Application Sharing," nearly any file can be shown to students at any time.
NOTE: Exceptions are video files that play, for example, with QuickTime or Windows Media Player.
Before application sharing, it is important to know what kind of files are going to be shared - PDFs, Word documents or a combination of both. This is important so that you can share:
- One application (Word, e.g.) OR
- Computer desktop
NOTE: Regardless, whatever is going to be shared must be opened first and on the desktop. The files cannot be minimized to the taskbar or dock.
To begin sharing, the application sharing icon in the toolbar can be clicked or go to the menu Tools/Application Sharing/Host Application.
Clicking this icon will bring up the following window, asking what application to share.
Once the application is chosen, the eLive window will shift to the left-hand side of the monitor, with the toolbar moving from the top of the session to the left. Your application will displayed to the right. (Not shown below.)
There will also be a notification window. This window will no longer appear if the "Never show this dialog again" box is checked. This box will disappear or OK can be clicked.
IMPORTANT: If you have multiple applications open and you chose to share Firefox and then open IE your display will look fine. However your students will be seeing a black screen as below. If you need to share multiple applications you can select more then one when you chose to host applications. Use Control-click on the PC and Apple-click on the MAC.
If you are using a MAC you may find it challenging to share applications on the screen so users can get a good view since the MAC can not dock windows. I suggest you practice with another computer until you find the setting that work best.
Once sharing, an instructor can move around that application and know that students can see it. The only exception is if the instructor moves too quickly around the application. There is some delay and instructors need to pay attention to the ESP indicators while application sharing. Here is a recorded Elluminate session that has specifics on ESP indicators (4 minutes long).
If needed, students can also be given control of an application. Giving control is done by clicking on a student's name, right-clicking (CTRL + click on Macs) on the student's name and choosing "Give Control of the Shared Applications."
There maybe times when you would like to share your Desktop. This can be useful in demonstrating Moderator controls in Elluminate for training or moving around the actual desktop to demonstrate operating system procedures. We do not suggest using this feature unless you have a specific need since sharing the entire desktop uses more bandwidth. Keep an eye on the ESP indicators to make sure your students are keeping up. You can share your Desktop from the menu Tools/Applications Sharing/Share Desktop.
- Allows for many different files to be presented to students, not just PowerPoints
- Allows more flexibility in teaching, using a variety of resources
- Increases collaboration where control of application can be shared by two different students or an instructor and a student
- Uses much more bandwidth than uploading a PowerPoint to the whiteboard
- Requires instructor to pace themselves depending on students' Internet connections
Besides the PowerPoints and sharing applications, images can be easily loaded onto the whiteboard. There are two distinct methods for doing this. The first is the easiest, and works best for the moderator loading multiple images, but doesn't allow for resizing of the image - small images will stay small and large images will stay large. The second has more flexibility, but can be more tedious when resizing images. However, the second method allows for students to load single images.Approach One
This method follows the same process as uploading PowerPoints. To begin, the folder icon next to the whiteboard must be clicked. This is the whiteboard tool bar to the lower left.
The next window merely wants to know whether or not to replace the current screen. Unless the current screen is something for the session, then selecting "Replace Screen" is a good choice.
By default, eLive will look for whiteboard files. "Files of Type" here must be changed from whiteboard files to images.
Here are the additional file types for eLive. Besides Images and Whiteboards, there are PowerPoint and Star Office/Open Office.
Once the file is selected and uploaded, it may be larger than the viewable whiteboard area. In this case scroll bars will be available to view the entire image, as seen in the example below.
This method uses the image tool icon that is available to all in the session. It looks like the mountain with the sun rising.
Once clicked, the following window appears, allowing the computer to be browsed and the image to located.
NOTE: There are also tabs here for preloaded clip art, which includes a variety of math symbols, as well as a screen capture tool. The clip art can be easily added by clicking on an image, selecting OK and then clicking on the whiteboard will insert the image.
Once the image is located, double-clicking will bring the image to the whiteboard. However, it will still need to be placed on the whiteboard. To do this, the image should be arranged how it is needed and then it must be clicked onto the whiteboard. Practicing this will help to illustrate it better.
NOTE: The image should be less than 1600 by 1600 pixels and the size of the image file must be less than 2 MB.
PROS APPROACH 1:
- Provides an easy way of displaying multiple images to students.
- Images can be drawn upon once on the whiteboard
CONS APPROCH 1:
- Images may have to be resized ahead of time to display correctly.
PROS APPROACH 2:
- Allows for some instruction "on the fly"
- Students can upload images, too, for sharing and/or presenting
CONS APPROACH 2:
- Images don't resize to the whiteboard
- Only one image at a time can be loaded.
Content by UAA eMedia/edited by UAS IT Services