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Pilot Group is “Kicking the Tires”

In November and December, the exempt time entry process is scheduled to be rolled out to pilot groups at all of the campuses in two phasesdescrip

Recently the Web Time Sheet Project (WiTSE) began its first “real-world” testing of the new web time sheet tool for exempt (salaried) employees.  A group of UAS users were selected to “kick the tires” of the new tool.

In November and December, the exempt time entry process is scheduled to be rolled out to pilot groups at all of the campuses in two phases.  The first phase is targeted for November 4 through December 1, and the second targeted for December 1 through December 29. Participants in these pilots will be contacted directly.

“The main part of the development is completed,” says project manager Carolyn Weaver.  “Now the project team will be rolling out the tool to our pilot groups at each campus over the next few weeks.  The testing provided by these users is essential to us in determining if any final tweaks are needed to the tool and to the documentation before the final roll-out to all employees.  That’s why we really encourage and appreciate the feedback we receive from our pilot groups…it’s such a tremendous help.”

On the Web Time Sheet Entry (WTE), the project team has posted a demo of the new entry tool for exempt employees, along with instructions and reference documentation for employees, time sheet approvers, and time sheet reviewers.

Based on user feedback from the first pilot group, updates to the tool will be made, and then a second group of pilot participants will be added to complete the testing.  These testing periods allow time to fully gauge the system’s ease of use and functionality, especially during the holiday season when a larger percentage of employees usually take several days of annual leave.

The final roll-out to all exempt employees is scheduled for the first quarter of 2013.  Before and during the roll-out, each campus Human Resources office will be contacting employees and their time sheet approvers regarding how to obtain training and when they can begin to use the new system.

More information is available on the Web Time Sheet Entry (WTE) web page at http://www.alaska.edu/hr/hr-procedures/web-timesheets/.

Questions and/or comments are welcome, and can be emailed to syhr@alaska.edu.

 
 

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