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Using Zoom

Zoom is a videoconference tool available for meetings and online office hours. All UAS faculty, students, and staff have a UA Zoom account, which can be accessed at alaska.zoom.us. For the basics of using Zoom, check out one of the following:

Zoom is now enabled in Blackboard:

  • Directions to turn on Zoom link in your course site
  • Recordings are stored in the faculty member's Zoom account and expire after 730 days. Additional steps need to be taken to provide permanent access to students through the course site if needed.
  • There are still FERPA concerns to address when using Zoom over Blackboard Collaborate Ultra, especially if you record your course sessions
    • Recommended syllabus statement: We will use technology for virtual meetings and recordings in this course. Our use of such technology is governed by FERPA, the Acceptable Use Policy and UAS’s Student Code of Conduct. Your instructor will not share recordings of your class activities outside of course participants, which include your fellow students, and any teaching assistants, and any guest faculty or community based learning partners that we may engage with. You may not share recordings outside of this course. Doing so may result in disciplinary action.
    • Zoom for instruction guidance document (UA affiliate access only)

If you use Zoom in your course, please be aware that you are responsible for appropriate FERPA compliance.

Zoom-Bombing

With so many people using videoconferencing tools right now, there has been an increase in people engaging in the practice of "Zoom-bombing," or trolling a Zoom meeting and disrupting it with inappropriate content.

There are some simple steps you can take to avoid Zoom-bombing, including:

  • Don't share your meeting link in a public venue (anyone with the link can join your meeting), and avoid using your personal ID for class or group meetings
  • Adjust your screen-share and annotation options to limit who can share or annotate and limit sharing to one person at a time
  • Set up your meeting to manage participants so that they are muted and/or have their video turned off upon entry
  • Consider using the "waiting room" feature, which allows the host to admit or deny each participant, or require registration ahead of time
  • Use the in-meeting security options to manage participants during your meeting

For more tips and step-by-step directions for implementation, check out this article from Faculty Learning Corner, or Tips to Deter Zoom-Bombers created by Michelle Pacansky-Brock. Zoom also has a blog post with embedded links to directions for how to prevent unwanted meeting attendees.

 
 

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