Disbursement Procedures
When Will Disbursement of Funds Start?
Financial Aid funds are disbursed to your student account no sooner than 10 days before the start of the term as long as you have completed the necessary requirements for the fund. Financial aid disbursements will pay your allowable charges first, including tuition and fees and housing costs. Any remaining balance owed is the responsibility of the student to be paid before the tuition and fee due date published in the University of Alaska Southeast Catalog every year.
When Will My Outside Scholarship be Disbursed?
Outside scholarship funds will not be disbursed to your student account until the funds from your donor have been deposited to your student account. The promise of scholarship money does not absolve you from your requirement to pay all of your tuition and fees by the posted fee due date. When your scholarship funds arrive they will be posted to your student account. Once the funds are posted they will be used to pay any charges owed on your student account. Any remaining funds will be issued to you in a refund check.
When Will My Alternative Loan be Disbursed?
Alternative loan funds have a mandatory federally required waiting period on their disbursement of 10 days. This disbursement delay is regulated by the student’s lending institution. Once the funds have been disbursed to the school, they will be disbursed to the student’s account and used to pay any listed charges. If any funding remains, this money will be given to the student in a refund check.
Refund Checks
If you are scheduled to receive more financial aid assistance than you have allowable charges on your student account, you will be issued a refund check no sooner than the 10th day of the term. Please note that refund checks are not guaranteed to be available for your use on this date. You should not create debts payable with your financial aid refund check until the check has been cashed or deposited into your own private banking account. The University will remain harmless as to any debts created by the student with a promise to pay coming from a financial aid refund check.
The University of Alaska Southeast has two options available for refund checks. The student is defaulted into the paper check process. Through this process the student must present picture ID at the Student Account’s office located in Novatney Building to pick up their check. Through UAOnline, students may also enroll in Direct Deposit, allowing refund checks to be deposited directly into the student’s banking account.
Learn more about refunds, direct deposit options, and your rights as a servicemember who has been deployed or called to active duty on our Student Refunds page.
Refund Schedule
| Course Length | 100% Refund Tuition & Fees | No Refund |
|---|---|---|
| Semester-length courses | Prior to and during the first 10 days of instruction for the semester | On or after the 11th day of instruction for the semester |
| Credit courses meeting 12 or more times but less than a semester | Prior to the 3rd class meeting, or check online or with the Registrar's Office | On or after the day of the 3rd class meeting, or check online or with the Registrar's Office |
| Credit courses meeting 5-11 times | Prior to the day of the 2nd class meeting | On or after the day of the 2nd class meeting |
| Credit courses meeting less than 5 times | On or before the first day of the course | |
| E-Learning courses with no designated class meetings, to be determined by campus | Within 7 to 14 calendar days from the later of student's registration date or the first day of instruction for the semester |