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BYLAWS FOR FACULTY GOVERNANCE
UNIVERSITY OF ALASKA SOUTHEAST

 

 

SECTION 1. GENERAL PROVISIONS

  1. The Bylaws enumerated below, in conjunction with the Constitution for Faculty Governance, represent the procedures by which faculty governance shall operate at the University of Alaska Southeast.
  1. The Faculty Senate of the University of Alaska Southeast shall carry out its responsibilities and functions subject to the authority of the Board of Regents, UA President, and UAS Chancellor consistent with the laws of the State of Alaska (BOR Policy 03.01) and faculty bargaining agreements.
  1. Senate actions taken under these Bylaws shall otherwise be binding and subject to veto in accordance with ARTICLE IX (Senate Actions and Chancellor’s Veto Powers) of the Constitution of the Faculty Senate.

SECTION 2. ELECTIONS (Article III. Membership)

  1. Election of Faculty Senators (Article III. Section 3.A)

(1)  A faculty academic unit is a single academic unit (excluding the individual campuses) having a Chair, Dean or Director. Currently there are seven: Business/PADM, Career Education, Education, Humanities, Library, Natural Sciences, and Social Sciences.

(2)  Between March 1 and March 10, each faculty academic unit will elect or re-elect Senator. All members of the Faculty Assembly are eligible to vote for one senator from their faculty academic unit and one senator from their campus.

(3)  Faculty academic units will establish their own procedures for filling this post.

(4)  The current Chair or Dean, or Director of each faculty academic unit will coordinate the selection by a method that the unit determines.

(5)  Current Chairs, Deans, or Directors will report selection results to the Senate President by March 15.

  1. Election of Campus Senators (Article III. Section 3.B)

(1)  By March 20, members of the Faculty Assembly on each campus (Ketchikan, Sitka, Juneau) will elect a Campus Senator.

(2)  The incumbent Campus Senator will coordinate the election by a method that members of the Faculty Assembly at each campus shall determine.

(3)  By March 31, incumbent Campus Senators will report election results to the Senate President.

  1. Election of Officers (Article III. Section 5)

(1)  At the March meeting of the Faculty Senate, the Senate President will open nominations for Senate President-Elect.  All tenure track Faculty Assembly members are eligible for nomination.  Nominations may be taken from the floor and will remain open until March 31.                       

(2)  It is the obligation of Faculty Senators from each academic faculty unit or campus to provide at least one nominee for that academic faculty unit or campus.  Should this fail to produce a nomination, by default the current Faculty Senator from that unit or campus will automatically be nominated for President-Elect.

(3)  By April 1, the Senate President will notify each nominee of his or her nomination.  Those who wish to accept the nomination must communicate this to the Senate President by April 5.  

(4)  Should the nomination process produce fewer than two candidates for President-Elect, the following steps (numbers 5 through 10) become null and void.  The current President-Elect, upon becoming President, will make the nomination and election of a President-Elect the first item of business at the Faculty Assembly meeting held during convocation of the current academic year.  No further business may be conducted by the Faculty Assembly or the Faculty Senate until at least two nominations have been confirmed by the nominees and a schedule for elections has been agreed upon by members of the Faculty Assembly attending the Fall Convocation meeting (quorum not required).

(5) By April 15, the written list of nominees will be delivered to all members of the Faculty Assembly in the form of an election ballot with a due date for return to the Provost’s office. An Assembly member may vote for no more than one of the nominees. The ballot will be constructed in such a way that it can be submitted with anonymity.

(6)  On the due date of the election, the Provost’s office with the Faculty Senate President will tally the results.                       

(7)  The nominee receiving a simple majority of the votes cast will become the Senate President-Elect for the upcoming academic year, unless that position is already vacant, in which case that nominee will become President and the nominee receiving the second largest number of votes will become the President-Elect for the upcoming academic year.

(8)   If no nominee receives a majority of the votes, a runoff election will be held between the two nominees receiving the highest number of votes.

(9) By April 30 (unless a second election is necessary), the Senate President will announce the results of the election to members of the Faculty Assembly.

SECTION 3. OFFICERS OF THE SENATE

A. Senate President

(1)  This position is assumed by the President-Elect of the preceding academic year at the first Senate meeting of the new academic year.

(2)  Only tenure-track faculty are eligible for the position of Senate President

 B. President-Elect

(1)  This position is assumed at the first Senate meeting of the new academic year by the Assembly member who received the largest number of ballot votes in the relevant election for the current year.                       

(2)  Only tenure-track faculty are eligible to serve as President-Elect.

C.  Past President

(1) This position is assumed by the out-going Faculty Senate President. If this person is not available to serve, the incoming President, with Faculty Senate approval, will appoint a substitute to serve out the term.

SECTION 4. TERMS OF OFFICE (Article III. Membership. Section 4 Terms of office)

A. Each Senator assumes his/her position on the first day of the fall term contract and ends at the conclusion of a spring term contract.  Senators may be re-elected for additional terms by the faculty they represent.

B. Recall of Senators                      

(1)  Each faculty academic unit or campus may recall its Senator provided that a replacement is immediately identified.                        

(2)  Each faculty academic unit or campus will provide for its own procedures for recall.                       

(3)  If a Senator is recalled, the Chair, Dean, or the Campus Director shall communicate the recall to the Senate President and identify the replacement Senator before the next Senate meeting.

SECTION 5. COMMITTEES (Article V. Committees)

A. Permanent Committees (Article V. Section 1)

(1)  Executive Council

a.   Composition of the council

i.    Voting members of the Executive Committee are the Faculty Senate President, President-Elect and Past President. 

b.   Selection of committee members

i.    Members are selected due to their ex-officio status. If, for any reason, one of these officers is not able to sit on the council, the current President with the concurrence of the Faculty Senate will select another Assembly member to be a member of the Executive Council.

c.   Terms of service

i.    Committee members serve terms commencing on the first day of a fall term contract and ending after one year. 

ii.   Each member will serve for 3 consecutive years coinciding with their term on the University of Alaska Faculty Alliance.

d.   Duties of the council  

      The duties of the Executive Council include but are not limited to:                      

i.    representing the UAS Faculty Assembly on the University of Alaska Faculty Alliance;

ii.   appointing members of the Assembly to non-Senate University committees requiring faculty representation in the event the full Senate is not available;

iii. formulating official Faculty Senate responses to administrative queries or actions in the event the full Senate is not available; 

iv. representing Faculty Senate when decisions cannot be made at a scheduled meeting of the Faculty Senate;

v.  reporting any actions taken by the Council to the Faculty Senate at its next meeting.                                  

(2)  Undergraduate Curriculum Committee

a.  Composition of the committee

i.   Voting members of the Undergraduate Curriculum Committee shall include one Assembly member representing each of the faculty academic units, currently numbering seven: Business/PADM, Career Education, Education, Humanities, Library, Natural Sciences, and Social Sciences

ii.  Non-voting, ex-officio members of the Undergraduate Curriculum Committee are: the Registrar, the Senate President, the President of the Student Government (or designee), and the Provost

iii. Non-voting campus representatives shall be elected by Faculty Assembly members at the Ketchikan and Sitka campuses.

b.   Selection of committee members

i.   Faculty academic units and each campus will establish their own procedures for selecting a member of the Faculty Assembly to sit on this committee, including provisions for equal distribution of service in this position, if desired.

ii.   The current Chair, Dean, or Director of the faculty academic unit will coordinate the selection and inform the Senate President by March 15 of the representative’s name.

iii. Newly elected members of the committee will meet before April 1 in order to elect a chair and allow workload adjustment to be made for that individual.

c.   Terms of service

i.    All committee members serve terms commencing on the first day of a fall term contract and ending at the conclusion of a spring term contract.

ii.   Committee members may serve more than one term.

d.   Duties of the committee

The duties of the Undergraduate Curriculum Committee include but are not limited to:

i.    developing rules of internal procedure;

ii    submitting proposed actions to the Faculty Senate for its approval and conveyance to the Chancellor;

iii.  In conjunction with the Graduate Committee, jointly developing guidelines for submission of curriculum proposals;

iv.  Reviewing, amending, and recommending approval of new undergraduate courses and changes in number, content, title, and description of existing undergraduate courses;

v.   reviewing, amending, and recommending approval of changes in existing undergraduate degree and certification programs;

vi.  reviewing, amending, and making recommendations on all program proposals referred to the committee by the Senate;

vii. checking language in the UAS catalog and other publications pertaining to undergraduate programs.

e.   Meetings and timelines

i.    The committee will determine its own meeting schedule.

ii.   Timelines for submission of proposals and supporting documents will be set by the committee and be widely publicized among members of the Faculty Assembly.

f.    Actions

i.    The committee’s findings, recommendations, and minutes of committee meetings will be submitted to the Senate as directed by the Faculty Senate President, normally at each meeting of the Faculty Senate

ii.   The Senate will vote on whether to accept the committee’s findings and recommendations.                         

(3) Graduate Committee

a. Composition of the committee

i. One Assembly member from each active graduate degree program.

ii. Three ex-officio, non-voting members: the Senate President, one UAS graduate student, and the Dean of Graduate Studies.

b.   Selection of committee members

i.  Faculty academic units with graduate programs will select their representative from full time, tenure track faculty involved with their graduate degree program.

ii. Units will inform the Faculty Senate President by April 1 with their representative’s name.

c.   Terms of service

i.   Committee members serve terms commencing on the first day of a fall term contract and ending at the conclusion of a spring term contract.

ii.  Committee members may serve more than one term.

d.   Duties of the committee

The duties of the Graduate Committee include but are not limited to:

i.   developing rules of internal procedure;

ii.  submitting proposed actions to the Faculty Senate for its approval and conveyance to the Chancellor;

iii. In conjunction with the Undergraduate Curriculum Committee, jointly developing guidelines for submission of curriculum proposals;

iv. reviewing, amending, and recommending approval of new graduate courses and changes in number, content, title, and description of existing graduate courses;

v.  reviewing, amending, and recommending approval of changes in existing graduate degree and certification programs;

vi. reviewing, amending, and recommending approval of all program proposals referred to the committee by the Senate;

vii. checking language in the UAS catalog and other publications pertaining to graduate programs.

e.   Meetings and timelines

i. The committee will determine its own meeting schedule.

ii. Timelines for submission of proposals and supporting documents will be set by the committee and be widely publicized among members of the Faculty Assembly.

f.    Actions

i. The committee’s findings, recommendations, and minutes of committee meetings will be submitted to the Senate as directed by the Faculty Senate President, normally at each Faculty Senate meeting.

ii. The Senate will vote on whether to accept the committee’s findings and recommendations.

(4) Faculty Alliance Committee

a.   Composition of the committee

i. The Faculty Alliance Committee shall be composed of three members: the Faculty Senate President, the Faculty Senate President-Elect, and the Faculty Senate Past President, unless that person is not available in which case the President will select a third member from tenure track members of the Faculty Assembly with the approval of the Faculty Senate.

ii. The President is required to seek Senate ratification of the third member.

iii. The current Senate President coordinates this committee.

b.   Duties of the committee

i.   Attend the regular meetings of the Faculty Alliance and serve on its committees and task forces as appropriate.

ii.  Communicate to the Faculty Senate whatever issues and concerns are discussed at meetings of the Faculty Alliance.

iii. Solicit comments and concerns of Senators and members of the Faculty Assembly to convey to the Faculty Alliance.

(5)  UAS Faculty Evaluation Committees

a.   Composition and selection of the committees.

i.    UAFT.  The relevant committee for UAFT members is the UAFT Faculty Evaluation Committee.  For the compositions and appointment procedures for this committee, see the relevant sections in the UAS Faculty Handbook. 

ii.   UNAC.  The relevant committee for UNAC members is the MAU Peer Review Committee.  For the compositions and appointment procedures for this committee, see the relevant sections in the UAS Faculty Handbook. 

iii. The composition of each committee is subject to review by the Faculty Senate President

b.   Terms of Service

i.    Committee members are selected to serve for one academic year

ii.   Committee members may serve for more than one term of service

c.   Duties of the committees

i.    Duties of the committees are specified in the UAS Faculty Handbook

d.   Meetings and timelines

i.    Meetings and timelines are specified for each committee in the UAS Faculty Handbook

e.   Actions

i.    Each committee will submit its recommendations in accordance with the relevant collective bargaining agreements and the UAS Faculty Handbook.

(6)        Research and Creative Activity Committee

a.   Composition of the committee

i. Voting members of the Research and Creative Activity Committee shall include one Assembly member representing each faculty academic unit, one each from Ketchikan and Sitka campuses, and one at-large member.

ii. Non-voting, ex-officio members of the Research and Creative Activity Committee are: the Vice Provost for Research and Sponsored Programs, the Grant Proposal Coordinator and, on an as-needed basis, at the request of the committee, a representative from the Budget, Grants, and Contracts Office.

b.   Selection of committee members

i. Faculty academic units at each campus will establish their own procedures for selecting a member of the Faculty Assembly to sit on this committee.  The at large member will be appointed by the Faculty Senate President.

ii. At the close of the spring term each year, the committee will choose an incoming chair.

iii. Once appointed, the Chair in the current academic year will notify the Faculty Senate President of next year’s committee members.

c.   Terms of service

i. Committee members serve terms commencing on the first day of a fall term contract and ending at the conclusion of a spring term contract.

ii. Committee members may serve more than one term.

d.   Duties of the committee

The duties of the Research and Creative Activity Committee include but are not limited to:

i.    aligning research and creative activities (RCA) within the UAS Strategic Plan, and work to ensure accreditation standards are met;

ii.   serving as a means to communicate information about RCA between administration and faculty, faculty and students, and other key components of the university system;

iii.  providing a visible basis for statewide representation and accountability for RCA matters;

iv. advancing opportunities for students to engage in RCA;

v.   tracking impacts of RCA on students, student success, faculty, and the institution;

vi. working to serve as a clearinghouse of information about research events, opportunities, and accomplishments of relevance to UAS students and faculty;

vii. reviewing Undergraduate Research and Creative Activities grant proposals for academic merit.  The Chair will serve as liaison between the RCA Committee and the VP for Research and Sponsored Programs.

e. Meetings and timelines

i.    The committee will determine its own meeting schedule. 

(7)  Sustainability Committee

a.   Composition

i.    At least three faculty from the Faculty Assembly

ii.   Ex-officio members may include representatives from Facilities, Student Governance, and Administration 

b.   Selection of committee members

i.    Faculty members are approved by the Faculty Senate President

ii.   Ex-officio members are determined by their relevant organizations.

iii. The Chair of the committee will be selected by the committee members.

c.   Terms of service

i.    Members serve for one year beginning with the fall semester.

ii.   Members can serve for multiple years

d.   Duties of the committee

                  Duties of the committee include but are not limited to:

i.    maintaining a recycling program on each campus;

ii.   proposing measures or actions that the university can take to create a more sustainable campus;

iii. reporting any actions or issues to the Faculty Senate at its regular meetings.

e.   Meetings and timelines

i. Meetings and timelines will be determined by the committee.

(8) Faculty Handbook Committee

a.   Composition

i.    Faculty members of the committee will be the Executive Council, a representative of UNAC and a representative of UAFT.

ii.   Ex-officio members will be the Provost and an administrative assistant from the office of the Provost.

b.   Selection of committee members

i.    Each faculty bargaining unit will select its representative.

ii.   The Provost will select the administrative assistant.

c.   Terms of service

                i.   Terms of service are for one academic year for each faculty member.

ii.   Members may serve for more than one year.

d.   Duties of the committee

The duties of the Faculty Handbook include but are not limited to:  

i.    making changes or additions to the Faculty Handbook in order to keep the contents current with the collective bargaining contracts and the Regents Policies and Procedures;

ii.   revising language in the Handbook for clearer content and interpretation;

iii.  incorporating new policies or procedures approved by the shared governance process.

iv.  submitting Handbook recommendations for approval by the Faculty Senate

e.  Meetings and timelines

i.  Meetings will be scheduled as necessary.

ii. Draft changes to the Handbook need to be submitted to the Senate by its March meeting.

iii. All changes to the Handbook need to be approved by the Senate by its May meeting. 

B. Additional Committees (Article V Section 2)

On an as-needed basis, members of the Faculty Assembly will be asked to form ad hoc committees to undertake special assignments in various areas, including but not limited to the areas of University of Alaska Southeast policy, curriculum, and faculty affairs.

(1)  Ad hoc committees are formed for explicit periods of time, usually until their objectives are met

(2)  By majority vote of the quorum at any meeting, the Senate may establish an ad hoc committee, when deemed necessary for the conduct of Faculty Senate business.

(3)  The Senate President may appoint members of the Faculty Assembly to any ad hoc committee.

C.     Non-Faculty Senate UAS Committees

(1)   Non-Faculty Senate UAS Committees Requiring Faculty Assembly Representation

a.   Selection of faculty representative for a UAS committee not mentioned elsewhere in these Bylaws.

i.    Any University of Alaska Southeast faculty member may serve on a convened committee as a representative of the Faculty Assembly provided the chair of the committee has obtained approval of the appointment from the Faculty Senate or the Faculty Senate Executive Council.

(2) Other Non-Faculty Senate UAS Committees

a.   Selection of faculty representative for a UAS committee not mentioned elsewhere in these Bylaws

i.    Approval of the faculty member’s appointment is not required if the faculty member is not representing the Faculty Assembly on the committee.  For example, the faculty member’s approval is not required if the faculty member is serving on a committee wholly within a single academic unit

ii.   Approval of the faculty member’s appointment is required by the Faculty Senate or the Faculty Senate Executive Council if the faculty member serves on a search committee for a position that affects how faculty members of UAS conduct their contractual duties.

(3)  Serving faculty committee members whose membership must be approved by the Faculty Senate or Executive Council will communicate regularly with the Faculty Senate, seek advice and direction, disseminate outcomes and decisions of the committee, and thereby keep the Faculty Senate informed.

D. Committee Chairs

(1)  Committee Chairs may appoint ex-officio non-voting members to participate in committee activities for specified periods of time.

SECTION 6. AMENDMENTS TO THE BYLAWS

Section 1 Proposals

Amendments to the By-Laws may be proposed only by members of the Senate and copies will be sent to all members of the Senate.

B. Amendments must be formally read and incorporated into the minutes of the Senate meeting.

C. A motion for an amendment should include an effective date that either coincides with the Chancellor’s approval of the amendment or post-dates it.

Section 2 Approval

A. Approval of amendments to the By-Laws requires a majority vote of the Senate membership, not just a majority of a quorum at any particular meeting.

B. Approval cannot occur sooner than 28 calendar days from the date of the meeting at which the amendments was first read and discussed.

Section 3 Implementation

A. An amendment becomes effective either on the date of the Chancellor’s approval or on a later date if so stated in the proposal for the amendment.


Revised 03/09/15

EFFECTIVE: 03/09/15

 
 

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