Rooms in residential facilities are assigned to each student for the academic year. A voluntary change in room assignment must be approved by the Residence Life Staff before any change is made. We reserve the right to make changes in room assignments when it deems it is necessary, but it will notify the affected students in advance of these changes, whenever possible. Residents are expected to work to communicate with roommates and to establish shared expectations for conduct and chores within the suite or apartment. Conflicts should be addressed and resolved as adults, and assistance in conflict mediation can be requested of any Community Advisor (CA). In all conflicts, residents and staff should consider the Roommate Bill of Rights.
Roommate Bill of Rights
The basic rights of a roommate include, but are not limited to, the following:
- The right to read and study free from undue interference in one’s room. Unreasonable noise and other distractions inhibit the exercise of this right.
- The right to sleep without undue disturbance from noise, guests of roommate, etc.
- The right to expect that a roommate will respect one’s personal belongings.
- The right to a clean environment in which to live.
- The right to free access to one’s room and facilities without pressure from a roommate.
- The right to personal privacy.
- The right to host guests with the expectation that guests are to respect the rights of the host’s roommate and other housing residents.
- The right for redress of grievances. Residence Life staff are available for assistance in settling conflicts.
- The right to be free from fear of intimidation, physical and/or emotional harm.
- The right to expect reasonable cooperation in the use of the room telephone, kitchen, restroom, etc.
REMEMBER: To be a mature adult is to accept responsibility for the welfare of others. Only you can assure that your roommate enjoys those rights.
Roommate Agreements are great when used proactively, at the beginning of the term, to establish the needs and expectations of the whole living unit. They are a great conversation piece to incorporate before life become difficult.
Though not required, residents will be encouraged by the Community Advisors (CAs) to consider this step, and handy forms are available at from Residence Life Staff directly or at the Housing Lodge Desk. Additionally, Residence Life Staff will gladly meet with individual units to help work through this process and serve as a neutral mediator for this informal group consensus activity.
In some units, where residents are experiencing continuous roommate conflict, the Residence Life Staff may be called in to unofficially mediate, or provide facilitated dialogue, to the situation. In such cases, a formal roommate agreement may be drafted in which the compliance of all roommates is mandated and where violations of the formal roommate agreement may lead to disciplinary action.
Residents are encouraged to submit Roommate Requests to the Housing Lodge Desk prior to the start of a given semester. Keep in mind that relocation once the school year has commenced in more limited and difficult, so being proactive about roommate requests is vital. Current Housing residents may request a Roommate Request Form at the Housing Lodge Desk to be completed and signed by all parties involved in the request. For Fall placements, this form should be received before July 15th.
All members of the residence life staff have been trained to facilitate conflict mediations between two or more individuals experience personal differences or communication difficulties. Residents having roommate conflicts or any form of relationship challenges may request that a mediation be scheduled for all individuals involved in the conflict. If residents are contacted by a staff member and asked to participate in a mediation, they are expected to comply.
Conflict mediations serve to allow an external, objective party to help facilitate effective and civil communication, exchange of ideas, problem-solving, and compromise between two or more individuals. They can be very effective in resolving interpersonal difficulties. Residents participating in mediation should prepare to be fully engaged in the process with a desire to find a positive resolve to the conflict. Some mediations will result in an agreement being developed by participants. Residents contemplating a room change request should be aware that except for in extreme circumstances, they must engage in conflict mediation and have expressed a sincere effort to have uphold any resulting agreement before the professional staff member will conduct a second mediation or authorize a room change. See the Room Changes section of this handbook for more information.
Quiet hours are observed and enforced community-wide from 10PM until 8AM each day. Staff and security patrol the exteriors to enforce Quiet Hours outside and within public areas of Banfield Hall. During this time, loud noise from inside a unit should not be audible outside of the unit. Noise levels should not interrupt others choosing to sleep or study. Be aware that sound carries easily between the apartment buildings and parking lot, and especially from the pavilion into the nearby apartments. Residents may call the Community Advisor On-Duty (CAOD) to report noise issues for further investigation– 907-209-6539. See Courtesy Hours.
Courtesy Hours are upheld 24/7, meaning that common courtesy regarding noise within a communal living environment is expected at all times. Our goal is to maintain a living environment that is conducive to academic success and personal wellbeing. At any point of the day, a resident may request that other residents or guests adjust their volume output to an acceptable level. See Quiet Hours.
Students are permitted to change rooms during the course of an academic year, but only after the first two weeks of classes are completed, if alternative space is available.
Room Change Request Process
Room change requests may be directed to the Housing Lodge Desk and will be forwarded appropriately to staff (Email: firstname.lastname@example.org). Before approval is granted, roommates experiencing conflict are expected to actively engage in formal conflict mediation with a Community Advisor (CA) and to make a genuine attempt to uphold compromises and agreements for a reasonable period of time.
Room Change Fees
There is an administrative charge of $35 for all approved room changes initiated upon request by residents during the semester. At the end of each semester, residents are permitted to move once at no cost and without any mediation requirement. An unauthorized room change will result in an automatic charge of $100.
Administrative-Initiated Room Changes & Consolidation
The University reserves the right to close a residence or reassign residents to another comparable unit when the unit is no longer fully occupied, when premises are unsuitable for residence, or when it is deemed necessary for health, safety, financial, or disciplinary reasons.
Single Supplement Option
If vacancies occur in double occupancy units due to the withdrawal, relocation, or no-show of a student, the remaining resident has the following options:
- Pay the additional single supplement fee necessary to occupy the room for the remainder of the semester as a private room.
- Request a room change with someone who currently has no roommate.
- Allow the Residence Life Staff to assign a new resident to the room or agree to move to another room that has only one occupant.
For your protection, a Room Condition Form (RCF) is completed for your unit by Residence Life Staff just prior to move-in. The form outlines all aspects of your unit, marking its present condition, including common/shared areas. Residents will receive a copy of the RCF upon check-in when receiving their unit key. During the closeout process, at move-out, RCFs are used to determine changes in room condition for the purposes of fee assessment for damages beyond normal wear and tear.
Residents’ Responsibility to Review RCF
Upon receipt of the staff-drafted RCF, each resident assumes the following responsibilities:
- Review the condition of his/her unit upon arrival thoroughly, referencing the RCF.
- Mark an additional issues – i.e. damages, repair needs, further comments – on the RCF itself.
- Submit the revised RCF to the Housing Lodge Desk within 72 hours of check-in.
- Failure to review, revise & resubmit the RCF forms means that the resident accepts the RCF in its original form – a copy of which remains on-file at the Housing Lodge – and accepts responsibility for any missing items or unit damages noted during the closeout process at move-out.
- When submitted, the revised RCF will place the original RCF on-file as the point of condition comparison at move-out.
Residents are welcome to invite visitors and guests to student housing. All visitors must be accompanied by a resident who is hosting them while they are present in Housing community. Visitors may not loiter in lounges of Banfield or the Lodge unattended, and will be asked to leave. Residents are personally responsible for the actions of their guests and visitors. Visitors and guests are expected to abide by all University regulations and departmental guidelines and may be asked to leave Housing if they violate any of these standards. A guest without a host will be considered an ‘unauthorized guest’ and be asked to leave.
Guest registration requires a valid driver’s license or state/military photo ID. The registration form ensures that the host has communicated with their roommates/suitemates of the guest’s presence and extended stay and that roommates/suitemates have expressed their consent.
Any guest who is present in the Housing complex between the hours of 10PM-8AM are considered to be overnight guests. As such, these guests may not remain in the Housing complex for more than two nights in succession without being registered as a guest with the Housing Lodge Desk or with the Community Advisor On-Duty (CAOD).
Guest Sleeping Quarters
Overnight guests are expected to stay in their host’s bedroom, so as not to limit use of the common areas by the other roommates.
Overnight Guest Continuous Chaperoning by Host
Like any guest on premises, it is expected that the host chaperone the guest continuously when on property. A guest should not be left unattended within the unit.
Limitation of Overnight Guests
An individual may not be an overnight guest for more than a total of 10 nights within an academic semester, regardless of whom this individual’s host may be, i.e. switching hosts does will not restart the nightly count towards the 10 night limit.
Long-term Unregistered Guests
Long-staying guests that have not been registered appropriately or who have stayed beyond the limits established for overnight guests will be considered “squatters,” or unauthorized tenants. Resident hosts in violation of the guest and/or overnight guest policies may lose their privilege to host guests.
Current Residents as Guests
Current UAS housing residents are also subject to the 10 nights per semester limit for staying overnight in other units, as well as all the guidelines for being an overnight guest within a unit that is not their own, including the requirement for registration that demonstrates roommate/suitemate approval.
Roommates Rights Regarding Guests
At any time, if a roommate is uncomfortable with a guest staying in his/her living area, or if all roommates wish to terminate the registration of another roommate’s guest, the Residence Life Staff will operate in favor of the residents – not the guest’s nor the guest’s host. Therefore, it is in the best interest of both the host and guest to be considerate of the burden extended visitation places on all parties and to work cooperatively with the other residents within the unit to establish guidelines and expectations during the stay.
Unauthorized Guests & Tenants
The university must know who physically resides on campus at all times for security and emergency response reasons. If a resident vacates mid-semester, Housing staff should be notified immediately. Each suite or apartment is only approved four residents except in cases where the department provides temporary housing to approved residents at the start of the year when all units are full. Unapproved residents or extended visitors will not be permitted to stay in campus housing.
Squatters will be considered any non-paying individual who has taken up residence in a student housing unit or on the premises, including in tents or outdoor shelters. Apartment storage rooms may not be used as bedrooms, and residents should not consider vacant beds in their apartments or suite as an invitation to provide a friend with a place to sleep. Squatters may be served notice of criminal trespass, and their hosts may have their housing agreements terminated.
Subletting is considered an arrangement between a student resident and a third party, in which the resident leases out his or her unit (already leased from the university) while the approved student resident is not present. Subletting is not permitted. Family residents may allow non-relatives to reside in their unit if the individuals are approved by the Residence Life Manager, demonstrate some relationship to the family resident, and formally added to the household roster. Any student found to be subletting will have his or her agreement terminated.