The Accounts Payable team is responsible for contributing to the operational needs of the University by processing and disbursing non-payroll payments to vendors and reimbursements to employees ensuring compliance established by University and Board of Regents policies, Federal regulations, and State laws.
This page provides details regarding the accounts payable payment process as well as forms, links, and updates.
Steps for procesing vendor payments:
- Write the PO # on the invoice
- If there are multiple line items/sequences from the PO and the invoice does not equal the total amount of the PO, write how much should be paid from each line item.
- Have someone with signature authority of the fund/org to write “Ok to Pay” sign and date the invoice.
- Email the invoice that is “Ok to Pay” to: UAS.Accountspayble@alaska.edu
AP Forms and Links (Submit all completed forms to UAS.Accountspayable@alaska.edu)
IRS Form W-9
(Required when departments would like to set up a purchase order with a vendor or when making a non-reimbursement Direct Pay to a vendor or person. If completed W-9 forms are being submitted electronically, they should be sent via secure means.)
Taxable Status Determination Form
(Use this form for gifts, prizes, and awards, or in place of IRS Form W-9)
Stop Payment Request
(Use this form to request a stop payment on a check that has been issued but not cleared)
ACH Vendor Payment Form
(Use this form if a vendor selects ACH direct payments)
Foreign Wire Transfer Form
(Use this form to pay foreign vendors)
Please contact the Accounts Payable office if you have questions or require assistance.
AP Contacts: Email: UAS.Accountspayable@alaska.edu
Phone: 907-796-6258
Mail Stop: HB3