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New Purchasing and Credit Card Procedures

A new VISA Card with our Costco membership number embedded is available for checkout at the supervisor podium in the "Blue Book" at the end of the merchandise checkout lanes. This is a ProCard monitored by the Purchasing Manager.  All requisitions and receipts are to be returned to the Purchasing Department.

  1. Fill out a Paper Requisition for Credit Card and gather all signatures.
  2. To gain entrance, use your personal Costco ID card or let them know you are purchasing for the University.
  3. At the checkout register:
    1. Request the UAS VISA/Costco Card from the Management Podium, in the Blue Book.  This will have the Membership number and has the ability to remove the tax.
    2. Show your personal I.D. to be checked against list of authorized buyers.
    3. Verify that purchases are for the University (not personal).
    4. Verify that purchases are tax exempt as UA is a State entity.
    5. Sign your name and the total amount of your purchase on the log provided
  4. Return your Requisitions and Receipts to Purchasing.  Hendrickson Building, 2nd Floor, Room 201.  This needs to be accomplished the day of the purchase.

Any questions; contact Richard Hitchcock - Purchasing Manager - 796-6493


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