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Mailing Address

Regional IT Helpdesk
11066 Auke Lake Way
Juneau, AK 99801
Mailstop: HB5

Email

Phone

Adding Images to UAS Mail Merge

The UAS Mail Merge tool is versatile, but images must be hosted elsewhere. These instructions will walk through hosting an image in the UAS website CMS, so that it can be reliably a ached to emails using Mail Merge.

  1. Acquire a file of the image. PNG or JPG formats are the opmal file types. Please note that images should NOT be excessively large, as that will impact their ability to be sent in-line in an email 
  2. Access the UAS website CMS (cms.uas.alaska.edu) with your UA credentials If you do not have access, please contact the web coordinator.
    Screen shot of CMS log in screen. It asks for username and password
  3. Navigate to a folder that you’d like to host the image. We suggest a dedicated image folder (ex: \helpdesk\images)
  4. Upload the image to the designated folder:
    1. From the top menu, select New
    2. Select _Default
    3. Select File
      Screen shot of CMS drop down menu to navigate to uploading a new file
    4. Upload the image by clicking Choose File, or drag and drop
      Screen shot of CMS drag and drop interface for uploading an image
    5. (Optional) Enter further metadata
    6. Click Submit in the bottom-right
  5. Publish the file
    1. Click Publish from the top menu
      Screen shot of CMS tabs in order to publish the newly uploaded image
    2. Click the Submit button
  6. Note the Address of the image. All images should be assumed to start with https://uas.alaska.edu
    1. Screen shot of CMS folder pathway to indicate what to paste in the web address bar
    2. https://uas.alaska.edu/helpdesk/images/publish-test.png
  7. Navigate to UAS Mail Merge (uas.alaska.edu/pub/mailmerge)
  8. Complete the Mailmerge through Step 2: Format message
    1. Enter the body of the email message until ready to add images
    2. Click the Add Image button
      Screen shot of mailmerge text editor showing the image indicator to add an image
    3. In the URL field, enter the full Address as noted in Step 6
    4. (Op onal) Enter additional information about image, including intended size
    5. Click the OK button
    6. You can now preview the image in the body of the email.
    7. To modify the image, select the image and click the Add Image button again
      Screen shot of mailmerge window to modify an image
  9. When the message is formatted correctly, click the Preview Message button Screen shot of mailmerge preview message button
  10. Step 3: Preview message is the last confirmation before sending. If formattng complete, click the Send all # messages button Screen shot of mailmerge preview message last confirmation
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