Policies

Patron Conduct

Use of the Recreation Center is a privilege. Members and guests shall respect the rights of others and display acceptable and appropriate behavior while participating in the Recreation Center. REC Center staff reserves the right to refuse access or remove any individual(s) whose behavior is inappropriate or in violation of University rules and regulations and/or the Code of Student Conduct. Your cooperation is appreciated.

• Inappropriate behavior includes, but is not limited to:
  • Verbal abuse
  • Physical abuse
  • Harassment
  • Obscene gestures or actions
  • Abuse of staff in any form
  • Profane or indecent language
  • Failure to follow an established policy
• If a participant, member or guest in a REC Center program or facility is directed to leave a facility, program, contest or activity for misconduct:
  • He/she must leave the facility immediately.
  • He/she must meet with the designated REC Center senior staff responsible for the program/facility in which the misconduct occurred. He/she shall immediately be ineligible for further access or competition in any program or facility until he/she has met with the designated senior staff.
• Once the REC Center staff has informed a participant, member or guest of the necessity to see the appropriate person over the program/facility for misconduct, inappropriate behavior or ejection, it is that individual’s responsibility to schedule an appointment to meet with the designated senior staff and resolved a resolution. If a sanction is imposed, it will begin after the meeting with staff.
• If a sanction is necessary from a specific program, the individual may still participate in other programs or have access to facilities managed by the REC Center.
• If a sanction is necessary from the Recreation Center, he/she may not participate in any programs within the Recreation Center.
• Any incident that involves a participant, member or guest who strikes, hits, pushes, threatens, spits at/on, kicks, verbally abuses a REC Center employee, participant, member, guest, or spectator, or improperly uses his/her UAS identification will result in immediate suspension from all Campus Recreation, if deemed appropriate, information regarding the incident may be forwarded by REC Center staff to the UAS Student Conduct Officer.

General Expectations

• Participants are responsible for reading, understanding and abiding by all rules and regulations of the Recreation Center.
• Not all rules are posted in immediate areas. If a staff member requests your cooperation, please adjust your behavior. If you have questions about a specific policy, please see REC Center staff.
• Failure to comply with staff instructions and proper facility use may result in loss of facility and/or membership privileges.
• REC Center management reserves the right to render judgment and decisions on policies not specifically covered.
• The REC Center reserves the right to call 911 as necessary.
• Participants using the Recreation Center facility and equipment assume the liability of and agree to compensate the REC Center for any damages other than normal wear and tear.
• Contact REC Center staff immediately should an accident, injury, or related incident occur. In addition, report immediately any piece of equipment that is not functioning properly to so it can be evaluated and serviced promptly.
• Use of informal activity spaces when not scheduled/reserved, including priority scheduling, are first-come, first-served.
• The Recreation Center may not be used for private or commercial purposes unless such activity has been approved by REC Center management. Examples of prohibited activity include, but are not limited to:
  • Organized athletic team/individual practices or workouts
  • Personal training
  • Private instruction
  • Sales
  • Solicitation

Attire

• Exercise attire and footwear are required (exception: locker room areas).
  • Footwear: non-marking, rubber-soled athletic-type/sport shoes are required. Footwear must completely cover the foot, including instep, toes, arch and heel. Footwear not permitted includes, but is not limited to, high-heeled shoes, spikes, open-toed shoes, turf shoes, cleats, boots, flip-flops, sandals and footwear that is muddy or dirty. Participants are strongly encouraged to bring a second pair of clean footwear that are free of pebbles, road salt, gum, sand, etc. to use during their workouts. This helps protect the equipment and flooring.
    • Exception: Bare feet and/or stockings are acceptable for some group fitness classes and/or group reservations in studio.
    • Exception: The Alaska Army National Guard may use combat boots on the court and other areas so long as they are not muddy or contain gravel in tread.
  • Shirts: Upper body clothing should cover the back, sides and torso-front.
  • Bottoms: Athletic-type apparel is required.
    • Jeans, khakis and pants, with or without buttons, metal zippers, metal rivets, belts and belt loops, are not permitted.
      • Shorts must be long enough to cover the buttocks and groin when exercising or moving.
      • Shorts must be properly worn on the hips.
  • Jewelry: The REC Center strongly recommends no jewelry be worn during participation. This includes, but is not limited to, necklaces, rings, bracelets, wristbands, watches, earrings/studs, piercings, etc.
  • Hats and ball caps are not permitted to be worn during pick-up basketball games.
• Clothing with visible blood must be removed and placed in a biohazard bag. The participant must have a replacement article of clothing to remain in the facility.
• Clothing with offensive or profane language, designs, or pictures is not acceptable.
• REC Center decisions pertaining to appropriate attire are final.

Personal Hygiene

• If the personal hygiene of a REC Center member or guest jeopardizes the health or safety of others they will be asked to leave the facility. If the member or guests’ hygiene continues to be an issue their membership may be revoked.
• If strong odor is detected from a locker, its lock may be removed/cut and contents discarded or bagged depending on severity.

Personal Belongings

• The REC Center is not responsible for lost, stolen, damaged or unattended personal belongings both inside the facility and its parking lot and strongly recommends that participants leave personal items at home.
• The REC Center strongly encourages participants to secure personal items.
  • Locks are available at no charge from Equipment Checkout.
  • Participants may bring their own personal locks to secure belongings for day use.
• Locks placed on day-use lockers must be removed prior to closing.
  • Locks checked out must be returned to Equipment Checkout.
  • Personal locks remaining on lockers/cubbies at closing will be cut off.
  • Personal items remaining in lockers/cubbies will be bagged and submitted to Equipment Checkout as lost & found.
• The REC Center staff shall not hold equipment, valuables or bags for participants.
  • Exception: ID for collateral when loaning items. Skateboards and large items that do not fit in lockers or cubbies can be stored temporarily at the REC help desk.
• No items should be placed directly in front of emergency access doors.
• Personal items, such as sweatshirts and additional articles of clothing, should not hang on cardiovascular and weight equipment. Items can fall and become lodged in moving equipment, such as treadmills.

Locker Rooms

• The REC Center requests that the locker rooms be used for storing personal items, changing attire and showering.
• Lockers are available for rent on a semester or annual basis. For further locker rental details (cost, size, eligibility, etc.), see staff at REC service desk.
• All other lockers are designated as ‘day-use’ available at no cost during hours of operation.
  • Personal locks may be used on the ‘day-use’ lockers.
  • Belongings in these lockers must be cleared and any lock removed prior to closing.
  • Any locks remaining at the end of the day are subject to being cut off at the owner’s expense and all items confiscated. Confiscated items will be secured at REC service desk.
  • The REC Center is not responsible for theft or damage to personal property left in lockers.
• Shower shoes are suggested for use in locker rooms and showers.
• If using sinks to shave, please do not leave clippings behind. Clean out sink with wet paper towel and discard in trash.

Lost & Found

• The REC Center is not responsible for lost, stolen, damaged or unattended personal belongings.
• Lost items should be turned in to main desk. Whale Card or other photo identification is required to claim lost-and-found items while providing accurate description of item to claim.
• Items that may have significant value (i.e. jewelry, cell phones, MP3s, wallets) are held at the REC service desk. These items will be marked with the date found, if unclaimed after 6 months these items will be donated or discarded.
• Unclaimed University keys are turned over to Physical Plant.
• Unclaimed towels, clothing and other personal items are donated or discarded.
• Unclaimed Whale Cards are turned over to the UAS Student Cashier.

Beverages

• Water, in a sealable and unbreakable plastic container, is the only beverage permitted in activity areas. Glass containers are prohibited at all times.
• Containers are subject to substance check at any time by Recreation Center staff.

Alcohol/Drugs/Smoking/Tobacco Products

• The Recreation Center is a substance-free facility.
• Alcoholic beverages, illegal drugs, steroids and tobacco products are not permitted in the Recreation Center.
• Individuals shall not use the Recreation Center while under the influence of drugs or alcohol.
• UAS is a tabacco free campus. Smoking is not permitted inside or anywhere on the grounds of the Recreation Center.

Spitting

• Spitting is not permitted in the common areas, such as hallways and stairwells, and activity areas, such as the gymnasium courts, track, cardio, and weights and fitness areas.
• Spitting is not permitted in water fountains and hydration stations.

General

• Equipment should be used properly and for its intended purpose and should remain in its established location.
• Prior to using equipment, read the warning labels and instructions affixed to each machine.
• Follow safe workout procedures by starting with a warm up and/or stretching and ending with a cool down and/or stretching. Consult physician before implementing a new workout regime.
• Exercises that cannot be performed in a safe and proper manner or may pose risk to others are prohibited.
• It is strongly recommended that participants not wear jewelry, including during free-play and challenge court games in the gymnasium and while using fitness and weight equipment.
• Do not touch or lean anything against mirrors and/or glass.
• Wipe down equipment after use with disinfectant wipes provided.
• If you are unsure how to use a machine, seek assistance from facility staff.
• Immediately report to staff any piece of equipment that is not functioning properly so it can be evaluated and serviced promptly. Do not attempt to use or fix any piece of equipment that is not functioning properly.
• To avoid falling, make sure shoes are tied tightly and laces do not fall below the bottom of the sole.
• If you feel pain, faint, discomfort and/or dizziness, discontinue exercising immediately and notify facility staff on duty.
• Personal and/or instructional training other than that scheduled through The REC Center is prohibited.
• Personal music devices (i.e. radios, MP3s, iPods) with headphones are permitted in activity spaces. Wireless headphones/earphones are recommended.
• Group fitness class schedules are posted at the entries to activity rooms. When open and not scheduled they are available for member use. Climbing wall requires certification.
• Fitness equipment should be used only for its intended purpose.
• Personal hand weights are not permitted. Facility hand weights are provided for appropriate classes, and may only be used at the direction of the instructor.
• Personal items must be stored in lockers; The REC Center is not responsible for lost or stolen items.
• Audio cabinet in Studio is for PE instructor use only

Boxing Area

• Gloves and/or hand wraps (available at service desk) must be worn to use the speed and heavy bags.
• Speed bag and heavy bags are to be used as they are designed.
• Do not hang from heavy bag.

Cardiovascular Equipment Areas

• Minors under age 14 are NOT allowed. Users age 14-17 must be accompanied and closely supervised by a parent or guardian.
• Users must wear appropriate workout attire; clean workout shoes, no jeans, no open-toed shoes, sox, or XtraTuf boots. See atire section for what is considered appropriate.
• Equipment wipes are provided in cardio area for cleaning/disinfecting hand grips.
• Hand weights and dumbbells are not permitted on cardiovascular equipment.
• Wear the safety lanyard when using the treadmills.
• During peak hours, limit your workout to 30 minutes.
• Personal items, such as sweatshirts and additional articles of clothing, should not hang on cardiovascular and weight equipment. Items can fall and become lodged in moving equipment, such as treadmills.
• If a piece of equipment is not operating correctly, please notify the REC desk staff. Please do not troubleshoot by plugging power cords into a different outlet.

Gymnasium

• Non-marking, rubber-soled athletic-type/sport shoes are required. See attire section for other requirements of footwear.
• The gymnasium courts are for basketball, volleyball, soccer, badminton, and dodgeball. Other activities are subject to approval by REC Center staff.
• Priority schedules for basketball, volleyball, soccer, and dodge ball are posted on the campus/REC websites and available from the REC help desk.
• Participants MUST seek assistance from REC Center staff for adjustments and setup/takedown of the volleyball, badminton nets or other equipment. Disassembling and/or moving equipment that has been set up is not permitted.
• Minors can not participate in the UAS Open Gym/Intramural programs.
• Free Play Rules:
  • No hanging on the rims or nets at any time.
  • No shooting at baskets while a full-court game is in progress.
  • No kicking basketballs or any other balls in this area (unless for soccer and indoor balls are being used).
  • Deliberate abuse of the walls, ceilings, equipment, etc. is not permitted.
  • Hats and ball caps are not permitted to be worn during play/games.

Stretching Area (track)

• Equipment must remain in the designated stretching area. Do not move equipment from this area to other areas in the Recreation Center.
• Completely wipe mats after use with disinfectant wipes.
• When stretching make sure you are not blocking track.

Track

• Track Distance:
  • 1 Mile Inside Lane-17 laps
  • 1 Mile Outside Lane-14 laps
• Track Direction:
  • Odd Dates: Counterclockwise
  • Even Dates: Clockwise
• Walkers should position themselves to the outside lane and joggers to the two inside lanes. Joggers have the right-of-way.
• Do not stretch calves by placing toes on wall as this marks the wall.

Weight Room

• REC Center conduct and behavioral expectations apply to all areas of the REC Center
• Minors under age 14 are NOT allowed to use the weight room at any time
• Users age 14-17 must be accompanied and closely supervised by a parent or guardian
• The use of a spotter is strongly recommended when lifting heavy weights
• Dumbbells and free weight equipment should not be slammed together or dropped to the floor
• Check clearance to other lifters and equipment before starting an exercise.
• Towels are recommended for use as covers on seats and benches
• Wipe down handles and upholstery after use with provided cleaning wipes
• Remove weight plates from equipment after use and return to weight racks/horns
• Do not lean weights against the walls, windows or equipment
• To prevent tearing, do not place feet or rest bars or weights on upholstered benches
• Users must wear appropriate workout attire; clean workout shoes, no jeans, no open-toed shoes, sox, or XtraTuf boots. See atire section for what is appropriate.
• Personal music must be played on head/ear phones
• Water bottles must have a sealed lid or cap to prevent spilling
• Physical education classes may have additional guidelines when using the weight room that apply to that class
• Failure to comply with weight room rules or any other facility rules may result in suspension of privileges

Climbing Gym

Failure to abide by any or all of the rules below will cause revocation of climbing gym use privileges for one (1) week for the first infraction and permanent revocation for the second infraction. The UAS Recreation staff has complete control of the climbing gym area and therefore the last word on all questions pertaining to the use of this facility.

• All climbers must have a current climbing card and waiver on file. Climbing certification and waiver good for 1 year. Recertifying climbers can test-out at the discretion of the climbing coordinator.
• All patrons entering into the climbing gym area must check in at the front desk to verify climbing status and in order to check-out provided climbing equipment (shoes, harness, belay…etc).
• All climbers must have a buddy or spotter. No single-person use of the gym is allowed.
• Climbers are trained using the REC’s Grigri belay devices. Following certification a climber may use their own belay device (ATC) but are responsible for the serviceability of that device.
• A minor must be with a parent or guardian when using the climbing facility and both minor and parent having completed climbing certification/orientation. Please be advised our rental gear are in adult sizing only. Rental groups must follow our youth protection policies and belayers must be certificated/trained adults.
• Unroped climbing or “bouldering” must be done completely below the appropriate designated height indicated on wall.
• Gym climbing equipment is for indoor climbing only and is to be returned following gym use.
• Street shoes are not permitted beyond the staging area (just inside door) of the gym. Bare feet are not permitted.
• Harnesses must be commercially made (NO HOMEMADE) and be in good repair.
• Door is to remain closed when gym is in use.
• Lights must be on when gym is in use.
• Music is to be played at a volume that does not disturb others and lyrics can not be offensive to others. When amplifier is not in use it is to be turned off to prevent overheating.
• Please clean up after yourself if you use loose chalk. (Bison balls are preferred)
• No food or open beverage is allowed in gym.
• The climbing gym is not to be used for any activity other than climbing or climbing instruction.
• Those using Dry Ice tools: Climber and belayer (if on top-rope) are to wear helmets. Must be 6 or fewer in gym for use, if more tools are not to be used. Regular ice tools are not permitted.
• Anyone climbing under the influence of alcohol, another drug or using tobacco products will not be allowed in the climbing gym/REC area.

Solicitation and Other Commercial Activity

Solicitation is prohibited in the UAS Recreation Center. Solicitation includes the act of seeking by persuasion, plea, or formal application of one’s audience, money, or influence. This may include face-to-face visitations by individuals or groups looking to rent REC space for selling merchandise, sharing religious or political beliefs, or request participation in surveys or petitions. The REC Center may be used to conduct non-partisan voter training and registration programs designed to increase an understanding of and participation in the electoral process. Such programs must be open to all members of the University community regardless of their political affiliation and may not be held in coordination with any campaign-related event or activity.

This policy helps protects the privacy and security of REC Center members. Report any solicitation at the UAS REC Center immediately to the REC Center staff or Associate Director of Campus Recreation. Solicitation for the benefit of a recognized student club or organization on campus must be approved by the Associate Director of Campus Recreation in advance.

Bicycles/Skateboards/In-line Skates

• Bicycles, skateboards and in-line skates are not permitted to be used in the Recreation Center, main lobby and Courtside Café and seating area.
  • In-line skates and skateboards can be stored in day-use lockers or cubbies provided they fit in these storage units.
  • Skateboards of extended size can be checked in to the front desk.
  • Bicycles should be secured to outdoor bike racks.
  • Bicycles found locked in inappropriate areas will have the locks cut and will be moved to the bicycle rack with no lock. The building PA will be used first to find owner before being moved.

Closing Procedures

• All areas, including the locker rooms, shall be vacated by closing time.
• Activity areas close 15 minutes prior to facility closing time.
• Announcements are made as closing time nears.
  • A final announcement will be made when activity areas close.
• Participants are expected to finish their activity (15 minutes prior to closing), re-rack all weight equipment, return any checked-out equipment, finish showering and exit the facility prior to closing.

Emergency Closing

• Participants must stop participation within the Recreation Center during a power outage or University emergency. If a power outage, the activities center will be used for a collection point until power returns.

Scheduled Closure

• Areas of the Recreation Center or the entire facility may be closed and/or restricted due to a special event, PE/ODS scheduled use, scheduled cleaning, maintenance, or unforeseen circumstances.
• The REC Center is closed approximately one weekend a month for National Guard joint use.
• Scheduled closures will be posted on the REC Center website: www.uas.alaska.edu/juneau/rec/hours.html

Equipment Issue

• Authorized personnel ONLY are permitted behind the REC service desk.
• Basketballs, volleyballs, soccer balls, jump ropes, hand wraps/gloves, towels, and climbing wall equipment are available for checkout at no cost.
  • Participant’s Whale Card is required to check out equipment.
  • Participant is responsible for all issued items.
    • The equipment is for use within the Recreation Center during normal operational hours and should be returned to Equipment Checkout no later than 15 minutes prior to closing.
    • If the issued equipment is lost, stolen, damaged or not returned, the individual who checked it out will be held responsible for reimbursement.
• Note: As available, workout towels are provided in the fitness & weights areas. Deposit dirty workout towels in the towel bins provided.

Music

• Music playback is provided in various areas:
  • Gym and Cardio Area music is provided by music service.
  • Studio music cabinet is for classes and authorized groups trained on its use.
  • Climbing gym music can be played from personal device. Music that includes inappropriate content will not be played.
• Headphones and personal music:
  • For your own safety, please listen at a level that enables you to hear exterior voices.
  • Personal music may be played from the check-out boom box at the service desk. Music that includes inappropriate content will not be played.

Photography/Videography

• Pictures/videos may NOT be taken at any time in the locker rooms and restrooms, and/or the assisted changing room.

Locker Rentals

Patrons are responsible for reading the Locker Rental Policies below and signing the Renter’s Agreement Form (provided by REC Staff) to confirm your acknowledgment and agreement of the policies below:

• Lockers may be rented from the Student Recreation Center on a first come, first serve basis. See Rental Fee Schedule below for prices and dates. Locks are provided with rental but must be returned following rental period or a charge of $10 will be placed on the renter’s account.
• Applicant must have an active REC membership.
• Users must vacate the locker on or before the expiration date. After that date the following will take place:
  • Users will receive a notification on their locker, informing them of their expiration date.
  • Users will have two weeks (from the date notice was given) to renew their locker rental. After the 14 day notice, if the locker has not yet been renewed, then locks will be opened and items held.
  • Property not claimed after thirty calendar days will be disposed of in accordance with University policy. If summer, Fall semester seized items will be held two weeks into the spring semester.

Daily Use

• There are a sufficient number of lockers to handle the daily user needs in each locker room.
• Users may lock their clothes in lockers while participating in activities in the REC Center. Note:Lockers may be used free of charge on a DAILY basis, but must be removed by the end of the day.
• Daily use lockers must be emptied each evening at closing time and the locks removed. Those lockers not emptied will receive a 7 day notice. Failure to comply will result in locks being cut and items seized (See 3c above).

General

• Lockers are for the use of the person to whom the locker is assigned. The transfer of a locker will result in the revocation of the locker assignment.
• Lockers may be opened (rentals) or locks cut (daily use) if contents are causing offensive odors or for safety/security reasons of the facility.
• All items of clothing, towels, etc. must be entirely within the locker. Health Department rules prohibit items hanging on the outside of lockers.
• All sales are final, unless otherwise approved by a supervisor. Dates may change due to locker room maintenance.

Rental Fee Schedule

Purpose

The mission of Campus Recreation is to provide a safe and accessible recreation facility that enhances the health, wellness and quality of life of the greater University community. We have added security cameras to a portion of the REC Center to assist in making our recreation facility as safe as possible for our membership and employees.

While these cameras are actively monitored at our service desk, they are intended to deter misconduct and crime and assist in investigation of any violations of university policy or criminal matters. This policy addresses the university’s safety and security needs while respecting and preserving individual privacy.

Cameras may serve to detect motion when the facility is closed to membership to help detect intruders when the facility is to be secured.

Policy

All video footage will be secured off site. Any requests to view camera footage will be submitted to the Office of the Dean of Students.

The Office of the Dean of Students shall monitor developments in the law and in security industry practices and technology to ensure that camera surveillance is consistent with best practices and complies with all federal and state laws.

The Dean of Students Office will review all external requests to release records obtained through UAS REC Center security camera surveillance. The university will seek consultation and advice from the General Counsel as needed related to these requests prior to the release of any records outside of the university . Video surveillance records will generally not be released to the public, students, general employee, and parent or law enforcement agency. The content of the video is a student and university record subject to administrative regulations regarding confidential student records. While university personnel will typically review the footage, the university reserves the right to allow individuals to view video footage if that is a necessary action as part of an investigation of a crime, code of conduct violation, significant campus safety concern, or campus policy violation.

General Principles

Cameras are only actively monitored from the UAS REC Center service desk. Prior footage is viewed only upon report of a crime or university violation. Information obtained from the cameras shall be used exclusively for campus and REC Center policy enforcement, including, where appropriate, student conduct functions or to assist local law enforcement. Information must be handled with an appropriate level of security to protect against unauthorized access, alteration, or disclosure.

All appropriate measures must be taken to protect an individual’s right to privacy and hold university information securely through its creation, storage, transmission, use, and deletion.

All camera installations are subject to federal and state laws.

Placement of Cameras

Cameras will be located so that personal privacy is protected. No audio shall be recorded. All video camera installations are visible.

Anyone who tampers with video equipment will be subject to disciplinary action through the Dean of Students Office.

Access and Monitoring

All recording or monitoring of activities of individuals or groups by REC Center security cameras will be conducted in a manner consistent with university policies, state and federal laws, and will not be based on the subjects’ personal characteristics, including age, color, disability, gender, national origin, race, religion, sexual orientation, or other protected characteristics. Furthermore, all recording or monitoring will be conducted in a professional, ethical, and legal manner. All personnel with access to university security cameras should be trained in the effective, legal, and ethical use of monitoring equipment.

When an incident is reported, the personnel responsible for the area in question may request the review of images from the camera(s). As circumstances require, the Dean of Students may authorize others to review images. A log will be kept of all instances of access to, and use of, recorded material.

Appropriate Use and Confidentiality

Personnel are prohibited from using or disseminating information acquired from university security cameras, except for official purposes. All information gathered and/or observations made in the use of security cameras is considered confidential and can only be used for official university and law enforcement purposes upon the approval of the Dean of Students or designee. Personnel are expected to know and follow this policy.

Use of Cameras for Criminal Investigations

The use of video equipment may be used in criminal investigations on behalf of the university . Individuals or agencies from outside of the university must request access to view materials in accordance with our policies governing student records.

Exceptions

This policy does not apply to cameras used for academic purposes. Cameras that are used for research, communications, or class projects would be governed by other policies involving human subjects and are, therefore, excluded from this policy.

Safety and Security Camera Acceptable Use Policy

This policy does not address the use of student/employee personal cameras, webcams, videotaping events, or live streaming for general use by the university . This policy also does not apply to the use of video equipment for the recording of public performances or events, interviews, or other use for broadcast or educational purposes. Examples of such excluded activities would include videotaping of athletic events for post-game review, videotaping of concerts, plays, and lectures, live stream activity, or videotaped interviews of persons.

Operation

Video surveillance will be conducted in a manner consistent with all existing university policies. Camera control operators shall monitor based on suspicious behavior, not individual characteristics. All operators and supervisors involved in video surveillance will perform their duties in accordance with this policy. Abuse of standard operating policies or inappropriate camera control operations will result in disciplinary action.

Storage and Retention of Recordings

No attempt shall be made to alter any part of any surveillance recording. Surveillance centers and monitors will be configured to prevent camera operators from tampering with or duplicating recorded information.

All surveillance records shall be stored in a secure location for a period of 30 days and will then promptly be erased or written over unless retained as part of a criminal investigation or court proceedings (criminal or civil), or other bona fide use as approved by the Dean of Students. Individual departments shall not store video surveillance recordings.

A log shall be maintained of all instances of access to or use of surveillance records. The log shall include the date and identification of the person or persons to whom access was granted.