All Housing Policies

Alcohol Policy

Individuals under the age of 21 are prohibited from possessing, consuming, or being provided with alcohol. 

Residents and guests who are 21 years of age or older may possess and consume alcohol within their apartment/suite, provided they adhere to the guidelines outlined in this and BOR policy. 

• Residents who have a roommate in a shared bedroom under the age of 21 may not store alcohol within their bedroom.

• Residential students, who are a minimum of 21 years of age, may possess and consume limited quantities of alcoholic beverages. An apartment/suite with at least one individual of legal drinking age may be in possession (opened or unopened) of up to 60 beers OR five 750 milliliter containers of other alcohol. Empty alcohol containers count towards the limit of alcohol per person, suite, or apartment. Each resident is responsible for the collective limit within the apartment or suite.

• No common sources of alcohol or other concentrations of alcohol which require a common container are allowed on the campus or any of its facilities, e.g., “trash cans.” Containers requiring the use of a “tap system” are also not allowed in Student Housing or in any of its facilities. Kegs and similar containers may not even be present when empty, used as furniture or decoration, etc. Likewise, excessive amounts of liquor bottles in any single apartment may be considered a common source of alcohol. Individuals found to be responsible for common sources of alcohol may be fined and alcohol will be confiscated and disposed of immediately.

• Hosting an unauthorized party is prohibited. A party is defined as a group of more than 12 individuals who are present to participate in a social event involving alcohol. Students are considered hosts if they organize or co-organize a party at their residence, participate in a party at their residence, or invite guests to the residence to join the party. Events where alcohol is present must have measures in place to ensure that underage individuals do not consume alcohol.
  • Parties, as defined above, must be approved by the Residence Life Department in advance by setting up an in-person meeting with a Housing Professional Staff member.

• Residents of legal drinking age must ensure that their alcohol is not accessible to individuals under 21 years old.
  • Alcohol must be stored in private rooms or apartments and must not be kept in common areas that are accessible to underage individuals. This may include, but is not limited to, shared kitchens, living rooms, and hallways.

• Residents over 21 must take reasonable steps to prevent underage individuals from accessing their alcohol. This may include locking alcohol in cabinets or keeping it in personal refrigerators.

• Alcohol consumption is permitted only within the private living spaces of residents aged 21 and over. Consumption in public or common areas within residence halls is strictly prohibited.

• Alcohol consumption should not lead to disruptive behavior, noise disturbances, or any actions that infringe on the rights and well-being of other residents.

• Hosts are responsible for ensuring compliance with this policy and may face disciplinary actions if violations occur.
  
  

• Residents are expected to consume alcohol responsibly, in compliance with local, state, and federal laws, and maintain behavior that does not endanger themselves or others. Excessive intoxication resulting in the need for medical intervention is prohibited. This regulation is in place to ensure the safety and well-being of all residents and the residential community.

If you believe someone is experiencing Alcohol Poisoning, contact 911 immediately. After contacting 911, contact the RA On Duty at (907) 209-6539 for the Main Housing Complex or (907) 209-6534 for the John Pugh Residence Hall.

A priority of the university is the promotion of health and safety in the community. The university may provide amnesty from minor policy violations when students offer help to others in need, and may also be extended on a case by case basis to the person receiving assistance. Students granted amnesty may still be required to meet with staff.

Marijuana & Illegal Substences

• Due to the federal funding and grants UAS and its students receive annually, the possession, use or sale of drugs and narcotics, including marijuana, as specified by the State of Alaska and federal laws and regulations, is not allowed on campus, including Student Housing. Any resident(s) involved in such actions will be subject to the conduct process and considered for major sanctions to include, but not limited to, eviction.

Smoking Policy

All Student Housing property, both external and including enclosed buildings within Student Housing, including Banfield Hall, the Housing Lodge, John Pugh Hall, and the apartments, are smoke and tobacco free. Smoking within the residential units carries a steep penalty in addition to cleaning charges.

• Tobacco use is prohibited in every Student Housing building, including student residences, as well as in the managed university vehicles. Students found to have been smoking in their unit will be charged a $250 fine and may be assessed a fee to cover professional cleaning costs of the room, shampooing of the carpeting, etc.

• Vaping and electronic cigarettes (“e-cigs”) are both prohibited in Student Housing units, as well, due to interference with smoke detectors and false positive alarms that can result.

• Any violations of the above policy may also result in conduct action as Failure to Comply with university directive.

Animals

Authorized pets include fish and aquatic amphibians that are contained in an aquarium that does not exceed 10 gallons. No more than one aquarium is allowed per person, regardless of tank size. Residents are not allowed to have any other pets in units at any time.

Elevator Safety

An elevator has been provided for use within Banfield Hall and the John Pugh Residence Hall. Anyone found tampering with or vandalizing this elevator may be subject to restitution and conduct action.

Misuse or abuse (anything but using the elevator to travel between floors) of the elevator is also prohibited. Only authorized personnel are allowed in the elevator shaft. If personal items are dropped into the shaft or misuse results in repairs, the resident(s) responsible may be billed for their retrieval or repair costs. Costs associated with maintenance call-outs due to misuse or abuse of the elevators will be charged to student accounts for those found responsible.

Fire Safety

Prompt and complete evacuation of residential campus buildings and facilities is mandatory when a fire alarm is sounded or when so directed by a University official, which includes Resident Advisors (RAs). Residents and guests are expected to depart the building quickly and to stand in the evacuation point. Residents should treat all alarms as a real safety threat and evacuate the building. Only a University official or Juneau Fire Department may issue the all clear command, allowing re-entry to the building.

• Housing is required by Federal Law to complete a Fire Drill within the first 10 days of the semesters start 
  • These drills must meet complaiance standards to count. Failure to meet compliance standards will result in an additional drill(s)
    
    
• Individuals who fail to comply with any evacuation provision will be subject to conduct action and a $250 fine.

Tampering with the sensors, including removing the sensor or covering the sensor, may set off trouble alarms, which will notify Student Housing staff of the location of the compromised sensor. Heat-emitting appliances, such as hair dryers, have been known to set off trouble alarms when a blast of hot air hits the sensor. Additionally, sensor oxygen deprivation from having been covered with plastic, thus restricting air flow (i.e. by someone smoking in the unit), has also been cause for triggering alarms. Fire Sprinkler Systems Residence Halls and the Housing Lodge maintain sprinkler systems that are sensitive to both heat and pressure. Residents must not tamper with sprinkler heads or hang items from these fixtures. If the sprinkler system is engaged, it would likely cause a minimum of $10,000 in damages with its initial burst before it could be stopped. Damage to these systems caused by a resident, both intentional and/or through negligence, may result in costs being assessed to the resident responsible.

Fire Safety Guidelines

To comply with local and state codes and to observe prudent safety precautions, Student Housing will enforce the following fire safety regulations:

• See the Appliances and Equipment section for a list of approved electrical items.

• Open flames, including candles, incense, kerosene lamps or stoves, and other similar items are not permitted in any unit. Jar candles may be placed on electric candle warmers, though residents are reminded not to leave the warmer unattended or plugged in for extended periods.

• Smoke detectors are not to be covered or blocked.

• Tampering with the wiring or components of the fire alarm system is not permitted.

• Fire extinguishers are not to be removed from their proper locations, including the wall-mounted extinguishers in apartments, or to be discharged except in the event of a fire emergency.

• There is a $250 fine and conduct action for tampering with fire safety equipment, including smoke and heat detectors, pull-boxes, alarms and sirens, sprinkler heads, extinguishers, or fire panels.

• Fire doors are to be kept closed at all times except in the event of fire emergency. Fire exits, including foyers at each end of residence hall corridors, may not be blocked with any furniture or objects. They must remain clean and empty at all times.

• Nothing is allowed to fully or partially block, even partially, any means of egress, including doorways and windows, including but not limited to, decorations or non-university issued curtains.

• Furniture placed in front of windows must not be higher than will allow for access to the window sill and for individuals to easily climb over the furniture to escape through the window.

• Safety signs and markings are not to be tampered with or defaced. Scarves and fabric may not be placed over lamps or paper lanterns.

• Furniture must not rest against radiator heaters. Wooden furniture such as desks or dressers should be kept at least 4 inches from these heaters.

• Plush furniture, draperies, bedding, books, paper items, and other more flammable objects and furnishings should be kept 6 inches from heaters.

• Posters, artwork, photos, and other flammable paper decorations should cover no more than one third of a room's total wall space.

• Entering surfaces such as roofs, fire escapes, terraces, balconies or ledges above the first floor is strictly prohibited, except in emergencies. Similarly, climbing up the side of the pavilion, balconies, buildings, or fire escapes by means other than the intended staircases meant for safe access is prohibited. The University will take disciplinary action on a first offense, possibly including the imposition of a fine.

Grills

Apartment residents may use personal grills outside of their unit provided they abide the following safety guidelines. Charcoal grills, smokers, or any gasoline or liquefied petroleum gas-fired stove or similar device should be used safely - no less than 15 feet from any structure, including roof overhangs. Electric grills are exempt from this distance requirement; however, please note that smoke allowed to enter into the unit from the porch area may set off the fire sensors in the entry areas.

Residence Hall Secured Access

John Pugh Hall and Banfield Hall are locked-entrance facilities accessible only to residents of those buildings via their Student ID. Residents are not to prop building entrance doors open or allow access for non-resident individuals that are not their hosted guest. Individual unit doors must be fully closed and latched when either no one is home or if the unit entrance is not actively attended to (i.e. a resident is sleeping).

Lockouts

Residents are expected to have their Whale Card and unit key with them at all times. Residents locked out of a residence hall will be asked for identification before being let back into the building or their unit. After an excessive amount of lockouts, residents may be referred to meet with a Student Housing professional staff member to discuss the nature of such recurrences.

Non-Allowed Items

Some items are not allowed in Housing due to fire-safety, state or federal law, or university regulation. A list of items commonly not allowed in Student Housing is below along with a reference as to why that item is not allowed. Please note this is not a complete list. If you have questions in regards to any items you wish to bring, please reach out to Residence Life Professional Staff.

Non-allowed items may be confiscated and conduct or legal action may be taken against residents who bring non-allowed items onto Student Housing property. The University reserves the right to confiscate certain items that pertain to safety immediately without prior notice to the resident.

Renter's Insurance

The University does not assume any responsibility for loss or damage of personal property as a result of theft, vandalism, and/or natural disaster. It is highly recommended that each student have some type of insurance to cover personal belongings while living in the Housing community as rates are reasonably affordable. Residents may be covered on their parent’s homeowner insurance policy or may want to purchase separate insurance, commonly referred to as “renter’s insurance”

Roof and Exterior Elevated Surfaces

The regulations regarding fire safety and use of exterior elevated surfaces of campus buildings are very serious and explicit. Entering surfaces such as roofs, fire escapes, terraces, balconies or ledges above the first floor is strictly prohibited, except in emergencies. Similarly, climbing up the side of the pavilion, balconies, or fire escapes by means other than the intended staircases meant for safe access is prohibited. The University will take disciplinary action on a first offense, possibly including the imposition of a fine.

Safety and Security Emergencies

Dangers such as physical/sexual assault and domestic violence, threat with a deadly weapon, burglary, fire, and other imminent risks should be reported to the police by dialing 9-1-1 (dial 8+911 on campus phones) before being referred to the RA on duty. Other emergency situations of lesser threats should still be relayed to the Resident Advisor On-Duty (RAOD) such as unruly behavior, trespassers, dangerous conditions in the facilities or on the grounds of housing, etc.

Security

UAS employs professional and paraprofessional student staff members who are well-trained in crisis response and conflict management. Residents are expected to follow the directives from all UAS employees to help ensure a safe and inviting communal environment. Additionally, security cameras are located throughout the housing complex and in residence hall buildings, which are constantly recording. Information gathered from these devices may be submitted for campus conduct investigations as well as  turned over to local law enforcement as appropriate.

Wellness Checks

UAS Housing reserves the right to conduct wellness checks on residents. A wellness check occurs when university staff respond to a resident unit to check on the safety or well-being of a student. The decision to conduct a wellness check is not taken lightly as consideration is taken into account of the student's privacy in comparison to the reported concern and level of risk to the student's safety or well-being. 

Authorized Student Housing staff may enter the accommodations without notice when necessary for the safety of the student or other occupants of housing units.

Staff Access to Residential Units

The Residence Life Staff respects the privacy of its residents; however, there are situations that may warrant staff entry into units, including maintenance and repair work, as well as reasonable suspicion* of behaviors that may be considered violations of the terms of the Housing Agreement.

• *Reasonable suspicion refers to the belief, based on specific observations or evidence, that a student or group of students may be violating campus policies or engaging in behavior that could harm themselves or others. This belief must be based on concrete signs, such as seeing or smelling alcohol, hearing loud and disruptive noise, or observing behavior that suggests the use of illegal substances.

Staff Entry Process

When entering a unit, either with prior notice given to residents or without (see indication of unannounced entry above), university staff will knock and announce themselves multiple times prior to entering. If not met at the door by the resident(s), staff will continue to announce themselves upon entering the unit. 

Please note that staff may not respond to verbal consent from the resident to "come in" and will likely wait at the door until the resident opens the door. This is done to avoid any miscommunication as it can be very hard to clearly hear a verbal response from behind a closed door.

Right of Staff Re-Entry

UAS Residence Life Staff respects the privacy of its residents yet reserves the right to re-enter and take possession of the accommodations upon breach of the terms of the Housing Agreement. Authorized university staff may enter the rental unit, with notice, during reasonable hours to provide efficient services, repairs, improvements or for general inspection. The Housing Maintenance Coordinator or Facilities Services staff may enter the unit to attend to any work orders that were submitted by one of the residents, granting permission for University personnel to enter the premises for that explicit purpose.

Work Order Completion

The Housing Maintenance Coordinator or Facilities Services staff may enter the unit to attend to any work orders that were submitted by one of the residents, granting permission for University personnel to enter the premises for that explicit purpose.

Unannounced Entry

Authorized Residence Life Staff or Facilities Services personnel may enter the accommodations without notice when necessary for the safety of the student or other occupants of housing units, for the purpose of emergency maintenance services or emergency safety inspections, or when there is reason to believe that the terms and conditions of the Housing Agreement are being violated and the residents are not willingly granting the staff entrance after they have announced themselves and their intention to enter. To protect student privacy, staff shall never enter student residences except for the reasons listed above. 

Room Searches

Any search of a student room or apartment, beyond a minimally intrusive alcohol search conducted by Resident Advisors (RAs) in the presence of the resident(s), will be carried out only with reasonable cause and with explicit authorization of a professional staff member. Should such a search be necessary, an attempt will be made to have the resident present at the time of the search. If the resident is not present, they will be informed of the action as soon as possible following the search. Common areas and general space searches may be conducted by Resident Advisors (RAs) with the residents’ assistance in their presence, and any more detailed or invasive searches, especially if the resident of the unit cannot be reached or notified before the search must commence, will be conducted only by Student Housing professional staff designee in the presence of a second staff member. Students who do not cooperate with staff exercising the right of re-entry may be reported to the Juneau Police Department, who will likely respond by conducting a police search or forced entry into the unit.

Weapons Policy

The safety and security of all students, faculty, staff, and visitors are of utmost importance to the University. To maintain a secure environment, the University has established a policy governing the possession, storage, and use of weapons on campus.

Firearms or Weapons of any kind are strictly prohibited within all student housing facilities. This includes, but is not limited to:

• Firearms

• Paintball guns, air guns, pellet guns, BB guns

• Ammunition

• Knives and blades longer than 2.5 inches that were not designed for kitchen use

• Martial arts weapons and swords

• Bows, crossbows, and similar hunting implements

• Other objects commonly understood to be designed as hunting equipment

UAS Student Housing recognizes the interest of residents who are hunters and/or recreational target shooters and provides guidelines by which residents can register and secure their firearms and weapons on-site through our established security process.

• Weapons must be registered with the department before they will be accepted into storage. All weapons must be approved by the Director of Housing & Residence Life before being stored in Housing, approved weapons must be stored immediately in the secured weapons facility within a weapons locker, and the resident must provide his or her own key‐operated padlock.

• Residents are allowed to store no more than five (5) total firearms or other weapons in storage lockers.

• Semi-automatic rifles (automatically reloads after each shot) and Automatic weapons (continuously fires when the trigger is held down) are not considered appropriate firearms to be stored in University secured storage for the purpose of hunting and/or recreational target shooting.

• Weapons checkout request forms must be completed and submitted to the Housing Lodge Desk no less than 24 hours prior to the requested checkout time. The Lodge Desk will then take the form and arrange a checkout with a professional staff member. Students will be guaranteed access only with a checkout appointment scheduled at least 24 hours in advance.

• The agreement is revocable at any time at the discretion of Student Housing professional staff or higher level administrator; due process and written notice will be provided.

• A staff member of the department reserves the right to deny access to residents deemed unfit to manage their weapon, such as in states of inebriation or agitation. The University also reserves the right to turn over weapons to the police in following situations: if they are abandoned, if the agreement has been violated, or if the resident has had significant conduct issues which have been addressed through the conduct process.

• The University accepts no responsibility of the owner, and accommodation for weapons upkeep is outlined in the above policy. Residents store weapons in campus storage at their own risk. Damages or losses caused by water, fire, or other events will not be reimbursed by UAS.

Cleaning Firearms

Students may make an appointment in advance to clean their firearms. A safe, discrete location will be provided with a professional staff member on-hand for supervision. The student will be required to show that the weapon is empty of any ammunition and that they are not in possession of any ammunition.

Permanent Removal of Weapon and Abandoned Weapons

If a weapon will be removed from campus permanently, the weapons agreement must be formally terminated. Unclaimed weapons left in lockers after the student has checked out of housing will be secured and disposed of appropriately. Weapons found in unauthorized locations on campus will be secured pending conduct proceedings.

Fireworks, incendiary devices, explosives, tranquilizer guns, and tasers or stun guns not be brought to campus under any circumstances.Disciplinary action will be taken against any student found to be in violation of this rule, up to and including probationary status, removal from housing, expulsion from the university, or legal action through coordination with local law enforcement.

Abandoned Property

Any personal items left in a unit after a resident moves out will be considered abandoned and held for up to 15 days. Cleaning and labor charges associated with moving and storing these items will be applied to resident accounts. These abandoned items will be disposed of after the 15 day hold period if no other arrangements are made by the departed resident in agreement with Housing.

Items left in bedroom / common areas following mid-year departures that are not reported to Housing will be assumed to be  the property of the current resident if not reported to Residence Life within 15 days.

Ceilings

Items may not be hung from or attached to ceilings. Residents may not mount anything across ceilings, even if the physical mount points are on walls. It is especially important not to tamper with sprinkler heads as the damages associated with inadvertently setting those off could be very costly and any damage caused would be the financial responsibility of the resident. Always keep at least 18 inches from sprinkler heads.

Damages to Assigned Bedroom / Unit

Students are responsible for any damage to or loss of their property, including money, personal belongings, computers and electronics, or other items of value, located on the University's premises. Students will be charged for repair (or replacement if necessary) of any and all damage that occurs in his or her unit, regardless of whom or what caused the damage (other than damage caused exclusively by a failure in a mechanical or plumbing system of the University).

Damages to Common Areas Within Units

For damages to common areas within the living unit, such as to apartment living rooms, kitchens, halls, and bathrooms, as well to suite entryways and bathrooms, the residents will be questioned and the resident responsible for the damages will be charged. If the staff is unable to determine responsibility, the replacement or repair costs will be split between all residents of the suite or apartment and assessed accordingly. Residents are responsible for the behavior of their guests, so damages caused by non-residents will be charged to the resident who was hosting the individual(s) who caused the damage. Residents are encouraged to report such damages to Student Housing staff when they occur.

Damages to Exterior Spaces

Any resident found to be responsible for damages to or defacement of common areas such as lobbies, porches, the exterior of buildings, or any structures or grounds on university property will be charged costs accordingly.

Decoration Restrictions

Resident room decorations must comply with all Housing policies (e.g fire safety, alcohol policy, etc.) and must not create an unsafe living environment or cause damage to the unit. Decorations may not completely or partially block vents, peepholes, or windows. The top edge of posters must be hung at least two feet from the ceiling. Decorations in bedrooms should be agreed upon by roommates. Unit common space decorations should be agreed upon by residents living in the unit.

Courtesy Hours

Courtesy Hours are to be considered, respected and upheld all hours of the day, meaning that common courtesy regarding noise within a communal living environment is expected at all times. Our goal is to maintain a living environment that is conducive to academic success and personal wellbeing. At any point of the day, a resident may request that other residents or guests adjust their volume output to an acceptable level if they are being overly loud. Courtesy Hours also means that residents have a right to utilize their assigned private and communal spaces throughout the day and that a certain level of noise is to be expected within the Housing community, provided the noise is not unduly disruptive. Examples may include the sounds of doors opening and closing, walking, cooking, subdued conversations, etc.

Guest and Visitation Policies

Residents are welcome to invite visitors and guests to Student Housing. All visitors must be accompanied by a resident while they are present in the Housing community. Guests or visitors may not loiter in Student Housing unattended and will be asked to leave. Guests or visitors will be asked to leave Student Housing if they do not have a host and are not allowed to loiter in any area unattended.

Residents hosting these guests or visitors are personally responsible for their actions. As such, guests and visitors are expected to abide by all University regulations and departmental guidelines and may be asked to leave Housing if they violate any of these standards. A guest without a host will be considered an ‘unauthorized guest’ and be asked to leave.

• Residents may not have guests under the age of 16 in Student Housing unless that host is a family member.
• Overnight guests are expected to stay in their host’s bedroom, so as not to limit use of the common spaces. An individual may not be an overnight guest for more than a total of 10 nights within an academic semester, regardless of who the guest’s host may be.
• Residents may not have overnight guests under the age of 16 in Student Housing unless that host is a family member.
• Long-term guests who have stayed beyond the limits established for overnight guests will be considered “squatters” or unauthorized tenants. Resident hosts in violation of the guest or overnight guest policies may lose their privilege to host guests and, in the case of “squatters”, have their housing agreement terminated.
• If a roommate feels uncomfortable with a guest staying in their unit, Student Housing will prioritize the needs of the roommate(s) over the guest or host, and remove any unwanted guests. Hosts and guests should consider how extended visits affect everyone and work together with other residents to set guidelines and expectations during the stay. 
• Guest behavior in common areas including at events and programs is expected to be courteous, respectful, and adhere to Housing policies. If a guest’s behavior in shared spaces creates discomfort among residents, guests may be asked to leave with assistance from Student Housing staff.

Meal Plans

All residents must purchase a meal plan for the academic year. Meal plans start on the day of housing move-in and end on day of housing move-out. The meal plan cost is non-refundable, non transferable, and the remaining balance, if any, expires at the end of each semester.

Quiet Hours

Quiet hours are observed and enforced community-wide from 10:00 PM until 8:00 AM each day. Staff patrol the exteriors to enforce Quiet Hours outside on Student Housing grounds and within public areas of the Housing Lodge and Residence Halls. During this time, loud noise from inside a unit should not be audible outside of the unit. Noise levels should not interrupt others choosing to sleep or study. Be aware that sound carries easily between the apartment buildings and parking lots, and especially from the pavilion into the nearby apartments and suites. Residents may call the Resident Advisor On-Duty (RAOD) to report noise issues for further investigation.

Room Changes

Students are permitted to change rooms during the course of an academic year, but only after the first two weeks of classes are completed, if alternative space is available.

Administrative-Initiated Room Changes and Consolidation

The University reserves the right to close a residence or reassign residents to another comparable unit when the unit is no longer fully occupied, when premises are unsuitable for residence, or when it is deemed necessary for health, safety, financial, or disciplinary reasons.

Room Change Request Process

Room change requests may be directed to a Housing Desk location and will be forwarded appropriately to staff (Email:uas.housing@alaska.edu). Before approval is granted, roommates experiencing conflict are expected to actively engage in formal conflict mediation with a Resident Advisor (RA) and to make a genuine attempt to uphold compromises and agreements for at least a two week period of time. After this, a professional staff member will get involved to determine the possible course(s) of action.

Room Change Fees

Any unauthorized room change will result in an automatic charge of $100.

Room Modification

Residents may not structurally alter their rental units in any way. Cosmetic alterations should consist entirely of approved decorations as permitted in the preceding section of this handbook. Students may not paint the walls or cabinetry, hang wallpaper or decorative borders, or remove or change fixtures such as overhead lights or appliances. Students may not construct walls or partitions within the unit. Bolts and hooks may not be used to secure personal furnishings to walls, floors, or ceilings.

Roommate Agreements

UAS Student Housing requires all residents to complete a Roommate Agreement in order to ensure proper communication regarding expectations within shared units. Please meet with your roommate within the first weekof move in to complete your roommate agreement. All residents are expected to approve their roommate agreement, and Student Housing staff will be able to view and suggest changes, if needed.

Roommate Assignment

Student Housing makes placements using student's reported gender identity unless a Gender Inclusive Housing form is submitted prior to assignment. Roommate and room assignments are made at the sole discretion of the University. Students may request a specific roommate but these requests are never guaranteed. The University makes every effort to ensure that all roommate requests are mutual, however, there are limited roommate options on a small campus. If you would prefer to not live with a specific person, you should contact Residence Life.

Bicycle Storage

Bicycle racks provided outside of Banfield Hall, John Pugh Hall, the Housing Lodge, and Glacier Building are the only exterior Housing locations approved for bicycle storage.  Apartment residents have the option of keeping their bicycles in the storage room of their unit.  Bicycles are not permitted to be stored on apartment porches, on the Banfield Hall entry bridge, anywhere within Banfield Hall, or John Pugh Hall. 

Residents may choose to store a bicycle on campus. Note that all liability associated with bicycle ownership remains with the bicycle owner. Residents may store their bicycle over Winter Break provided that they are a Spring resident. Bicycles in non-designated spaces or those that are deemed to be abandoned will be managed according to the abandoned property policy.

Parking Policy

Allowable Vehicles

Allowable vehicles for parking at Student Housing include non-commercial automobiles and motorcycles. Trailers, RV’s, ATV’s, Snow Machines, or other similar vehicles are not permitted. Residents who may need to temporarily bring a trailer to campus should contact Residence Life prior to the trailer’s arrival to ensure that a plan is in place for proper use and timely removal of the trailer. Non-allowed vehicles found to be parked on the Housing lot will be towed if the registered owner cannot be identified - see Abandoned Vehicles, below. Non-allowable vehicles attributed to a housing resident will be assessed a $25/day charge until removed when a pre-approved plan has not been created with Residence Life for temporary storage of that vehicle in the parking lot.

Parking Spaces

All parking spaces atop University Drive in the housing complex require a parking permit; therefore, each allowable vehicle must be registered and permitted. As a courtesy, residents are eligible to register one allowable vehicle for no additional charge as part of their Housing Agreement.

Parking Registration

Residents are required to register their vehicles. To learn more about registration, visit theVehicle Registrationwebpage. Once registered, the registration is good for the entire academic year from August to August provided the individual registering the vehicle continues to be a resident within the Housing community. A permit becomes invalid for use if an individual is no longer a current resident. Permits may be re-used for more than one year provided the resident continues to submit a parking registration form annually and maintains active residency on campus.

Permit Placement

The permit decal should be placed in the lower passenger-side corner of the windshield, visible for staff inspection.

Permit Fraud

Individuals found to possess an invalid or stolen permit on their windshield, or residents are found to have given or lent their permit to the driver of an unregistered vehicle will be fined $50 and be subjected to conduct action. Temporary short-term parking permits are available at Housing Desk locations for special circumstances.

Parking Violations

Motorcycles

Street-legal, licensed motorcycles may be registered as the one vehicle per resident. A small parking area has been created for motorcycle use, and it is recommended that owners use that area for parking. Motorcycle use on premises is limited to personal transportation purposes only. Excessive noise from repeated revving of the engine is discouraged as it disturbs other residents. Use of the parking lot and driveways for trick riding, that may be considered recreational use of the motorcycle, is prohibited.

Parking Lot and Driveway Guidelines

In order to provide for the protection of pedestrians, to keep fire lanes clear, and to avoid unnecessary expense for campus maintenance, it is the policy of Student Housing that motor vehicles are not permitted to be operated or parked on campus malls, sidewalks, and lawns. The following vehicles may be operated on campus malls, sidewalks and lawns without special approval by Facilities Services or Residence Life:

• Emergency vehicles (police, fire, medical, etc.)

• Approved vehicles for handicap use

• Certain maintenance and operating vehicles

• Snow removal and grass cutting equipment

• Mail, fuel, and commercial delivery vehicles

Student-owned vehicles may not park up on sidewalks, on the walkways between apartment buildings, or on the access road to the rear of Banfield Hall or John Pugh Hall unless they have gained approval from a Residence Life staff member to move heavy belongings in or out. Residents may not drive on sidewalks and walkways simply to unload groceries or other such items; the gates will remain open for residents to move in and out of their apartments at the start and end of each semester.

Specially-marked spaces are reserved with posted signs, including Housing vehicle spaces, maintenance vehicle spaces, and handicap spaces. Students and their guests may not park along curbs, on grass, or on the street anywhere in the housing complex. Additionally, vehicles may not be parked in front of dumpster sheds or in the areas marked off with diagonal yellow lines. Fines will be assessed to drivers who park inappropriately.

All residents, staff and guests are expected to abide by posted speed limit signs. The parking lot area experiences high pedestrian traffic, so it is very important to proceed slowly through the parking lot area. Also, the flow of traffic in the parking lot veers to the right upon entrance and moves counter-clockwise through the lot. Failure to follow the directional flow of the parking lot is considered a moving violation.

Reserved Spaces for University Staff and Designated ADA/Disabled Parking

Unauthorized vehicles parked in reserved parking spaces may be ticketed and/or towed. The parking violation fee for this type of offense is $50 for staff and service vehicle spots and $100 for ADA/Disabled accessible spots.

Inoperable Vehicles

Student Housing reserves the right to request that residents demonstrate their vehicles are operational by having them start their vehicle and drive it, without mechanical assistance, to be relocated to a different parking spot. Vehicles have to be operational to be registered and parked in the Housing lot. If a vehicle is determined to not be in operational condition, the registrant may face a $25 per day charge until the vehicle is repaired or removed. Residents may work with the Director of  Residence Life to establish a plan of action with deadlines for repairs to be made to avoid unnecessary fines.

Abandoned Vehicles

Vehicles left in the Student Housing complex parking lots located at 4300 University Drive for more than 7 days without being registered to a current Housing resident may be considered abandoned and will be towed from the premises. The charges incurred will become the responsibility of the student who registered it with Residence Life, or if unregistered, the vehicle's DMV registered owner. For special parking circumstances, see the Housing Desk locations about temporary short-term guest permits.

Vehicle Damage or Accidents

Report all vehicle accidents, losses, or vandalism to the Housing Desk locations or to the Resident Advisor On-Duty. Staff will assist residents with documentation of situations and/or with contacting local law enforcement. The University assumes no liability for loss or damage to vehicles parked on the University campus.

Scooters, Skateboards and Roller Skates

Non-motorized transportation devices, such as scooters, skateboards and roller-skates, as well as bicycles and unicycles, may use the Housing sidewalks, walkways and campus trails provided they are being used safely for personal transportation use, in a manner that is non-threatening to pedestrian traffic and is not a disturbance/nuisance to the Housing community.

Sidewalks, Walkways and Campus Trails

Unauthorized motorized vehicles are prohibited on Housing sidewalks, walkways, and campus trails. Authorized use includes University personnel, law enforcement or Fire Department, and other safety personnel and crisis responders. Temporary authorized access may be granted upon request for those moving into or out of units or for special circumstances, i.e. for moving large items, or for accommodation to assist with accessibility difficulties. Staff will work to make these areas reasonably accessible during these times, provided that this use does not interfere with safety personnel access.

Keys

Each resident is assigned a unit key and a mailbox key upon arrival and are expected to be responsible for any keys issued to them. Lost or misplaced keys must be reported to a Housing Desk location for replacement as soon as possible.

Replacement charges, which often include not only cutting of a new key but of re-coring all locks in an apartment or suite that the lost key can access, are listed below:

Keys and key cards are the property of the UAS; duplication and unauthorized possession of University keys are prohibited. Additionally, only authorized lock hardware may be installed on University property. All others will be removed.

Students in possession of unauthorized keys will be subject to conduct action. Fines for possession of unauthorized keys or failure to turn in keys at the end of one's residency term will be applied to the student account.

Residents' Responsibilities with ID Cards

Residents will need a Whale Card, or UAS student identification card, for building access, laundry system use, and to checkout items at Housing Desk locations. These ID cards are considered keys and should be treated as such (see Keys.) Housing residents' cards provide them with access to areas of Housing that may not be accessible to every resident or to other UAS non-resident students. These ID cards also allow users to load money to the Whalebucks account assigned to the card. Residents are not allowed to let others use their ID cards and should report lost or stolen cards as soon as possible to protect the security of the Housing community, as well as to protect the funds they have loaded onto the card.