How to Organize Events

Juneau Events

1. Avoid Conflicts with Other Events

   Check the Juneau Campus Events calendar on the website to help avoid conflicts with already scheduled UAS events.

2. Reserve a Room

   Call Room Scheduling: (907) 796-6366 or visit the room scheduling website
   For information or to make adjustments to your reservation, email: uas.rooms@alaska.edu.

   Please notify Room Scheduling via email if you find any discrepancies between the Juneau Campus Events calendar and the Astra Schedule.

   The University of Alaska Southeast-Juneau facilities are available for use or rent to student clubs, staff and faculty, as well as by nonprofit community, state, federal, or civic groups on a space available basis.

3. Set up the Room

   Contact Facilities Services for table, chair and other setup needs. Fees may apply.

4. Arrange Technical & Media Needs

   Contact IT Services for technical assistance or media equipment. Fees may apply.

5. Arrange Catering

   Contact Campus Dining for any catering needs for the event.

6. Promote Your Event

   Required for all events open to the public.

   1. Campus Calendar (Mandatory): Submit your event information to the Juneau Campus Events calendar for posting on the website. Calendar Event Submission Form.
      Verify event information on the UAS Calendar is accurate.

   2. Social media and newsletter announcements: Submit your event to The Weekly Spike. The Weekly Spike Submission Form.

      The deadline is Wednesday (for events the following week). The Weekly Spike social media posts every Sunday. The Weekly Spike email newsletter is sent on Monday.

   3. Posting flyers on campus: Posting flyers on campus is self-service. UAS does not provide printing or posting services on campus. – flyers on campus must be approved by Activities & Housing.

   4. Posting flyers throughout Juneau: contact the Juneau Arts & Humanities Council for postering services. Fees apply.

      Note: Flyers for all UAS events must include the following statement: UA is an EO/EA employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination.

   5. Juneau Community Calendar: Submit your event information to the Juneau Community Calendar (optional).

   6. Other:

      • Whalesong Student Newspaper, contact info.whalesong@alaska.edu
      • Press Release Submission Form PR Website: uas.alaska.edu/about/press-releases
      • Guest appearances on KINY/KTOO, contact Abi Spofford, amspofford@alaska.edu
      • TV screens on campus: Egan Library, contact Jonas Lamb jlamb2@alaska.edu Other screens: not in use at this time.